Executive Assistant / Office Manager - Inspired Ventures LLC

September 28, 2017
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Inspired Ventures LLC

Los Angeles, California 90025


Executive Assistant

Position Description/Responsibilities: 

Inspired Ventures is a full service real estate investment, development and management firm based in West Los Angeles. In-house disciplines include property management, construction, leasing, accounting, legal and financial analysis. This is a significant role in an entrepreneurial company with great potential for growth. 

Inspired Ventures is looking for an Executive Assistant to support the two key owners of the company. Incredible organization, communication skills, and detail oriented attitude will be the main assets for this position. Success in this role is about planning ahead,

foreseeing the unknown and sensing the unpredictable - 100% focus and 2000% organized! 

  • Organize all office files (physical and digital) with abstracts summarizing file
  • Set meetings or conference calls and prepare supporting documents
  • Provide concise agenda and summary of important meetings or calls
  • Compile information for Monthly Property Reports, provide condensed highlights of important issues and ensure follow-thru on outstanding items
  • Coordinate all travel for the company and manage expense reports
  • Collect weekly reports from all outside vendors
  • Provide assistance with property management of all types of Real Estate assets
  • Errands and personal assistance for both principals of the Company
  • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
  • General office administration

 

Qualifications/Requirements:

 

  • Bachelor’s degree preferred
  • Minimum of 7 years of administrative experience including minimum of 3 years supporting a senior leader
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms; other tools AppFolio and Quickbooks

 

Desired Characteristics:

 

  • Ability to organize, prioritize and demonstrate forward thinking
  • Good common sense, interpersonal skills, accuracy and initiative
  • Ability to troubleshoot
  • Ability to create detailed agendas and summaries for complex meetings in a concise manner
  • Strong organizational skills and exceptional attention to detail with extreme accuracy
  • Ability to prioritize, anticipate needs and solve problems
  • Ability and willingness to work a flexible schedule when necessary
  • Highly motivated, confident, able to work without direct supervision
  • Ability to perform under pressure and against tight deadlines
  • Excellent leadership skills and teamwork
  • Experience interfacing with senior management and high profile external contacts
  • Ability to think creatively and out of the box

 

Eligibility Requirements:

 

  • Fluent in English with legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job