Property Administrator - Granite Properties

December 14, 2016

Granite Properties

Greenwood Village, Colorado 80111

Granite has an opening for a Property Administrator at our Plaza Tower One property in Denver, CO. Responsibilities include:

  • Assists Tenant Services Coordinator in answering, screening and directing incoming calls.  Assists property and engineering teams with tenant and vendor customer service.
  • Assists Tenant Services Coordinator with opening and distributing incoming U.S. mail and interoffice mail.  Distributes faxes to the appropriate individuals.
  • May assist Tenant Services Coordinator in reviewing Angus work order system throughout the day to ensure prompt response times; enters requests from tenants and others into Angus as needed.
  • Assists Property Manager with property budget process including obtaining bids and related pricing.
  • Maintain property information in Connect Dashboard
  • Service Contract Administrator:
    • Verify vendor is active in Planet Granite; if not, complete new vendor set up, including vendor activation in Planet Granite and providing appropriate billing information
    • Determine what contract is needed and draft as needed. Check with Property Manager for accuracy
    • Monitor and track contracts to completion
    • Upload to Planet Granite
    • Continuously monitor for expiring service contracts. Work with property manager to conduct bidding process.
  • Conducts walkthroughs/property inspections with vendors and building engineers, as requested by Property Manager, to compile a list of maintenance items. Coordinates vendor maintenance issues.  Follows up on the status of vendor jobs.
  • Tracks certificates of insurance for tenants and assists corporate in obtaining vendor insurance certificates.  When necessary, prepares correspondence for any insurance issues.
  • Codes invoices for payment, obtains Property Manager’s approval, and forwards original invoices for payment.
  • Assists with rent collections and any associated correspondence.
  • Assists with tenant correspondence, including:  letters, memos, newsletters, etc.
  • Coordinates estimates resulting from tenant work order requests through angus proposal function
  • Prepares manual tenant bill back invoices
    • Completes submeter billings within three days of receipt from engineer
    • Complete access card billings monthly no later than the 15th
    • Complete 3rd party bill backs in conjunction with Nexus Coding within one week to ensure timely invoice payment
    • Complete misc. work order billing (all billings that will not result from third party management invoice) concurrently with 3rd party bill backs
  • Completes data entry for utility tracking and other benchmarking tools.
  • Maintains access card database via annual audits (due end of September).
  • Assist in scheduling building training/conference facilities. 
  • Assists in coordinating building functions in conjunction with property team.  Assists with property team with other tenant-related functions.
  • Maintains property files
  • Other duties may be assigned.

Education and Experience:  High school diploma or general education degree (GED) required; and a minimum of 2-4 years of related experience and/or training preferred. Proficient in Microsoft Office, Outlook and JD Edwards. Excellent customer service skills.