Senior Construction Administrative Assistant - Piedmont Office Realty Trust

October 09, 2017
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Piedmont Office Realty Trust

Johns Creek, Georgia 30097
http://www.piedmontreit.com

Job Summary:

This position is located at the company’s corporate office in Atlanta.  The person provides administrative support to ensure the day-to-day success of the Head of Construction Management and regional Construction Managers.

JOB REQUIREMENTS:

  • Must be proficient in using word processing, spreadsheet, presentation graphics, electronic mail, calendar, web browser, and contact management applications.
  • At least 5 years’ experience preferred in delivering Executive level support in real estate or construction, and providing construction administration support.
  • Must excel in supporting Executive level written and phone communications, including all confidential communications.
  • Must be proficient in business procedures including use and operation of office equipment, filing, and retrieval systems for business documents.
  • Must have strong interpersonal skills, as well as the ability to interact with all levels of employees and vendors using poise, tact and diplomacy in sensitive and confidential situations.
  • Must have a strong work ethic, a high energy level, and be proactive and detail oriented. The ability to manage time effectively and prioritize tasks is required.
  • Must display strong Executive support, problem solving and analytical skills to gather and summarize data for reports, find solutions to administrative problems and prioritize work.
  • A bachelor’s degree is preferred with emphasis on business, real estate, construction, and/or computer related courses. Alternatively, equivalent knowledge gained through experience.
  • No routine travel is required.
  • This is a largely sedentary role requiring sitting most of the time, but may involve walking and standing for brief periods of time.

 

JOB RESPONSIBILITIES:

1)  Support the Construction Department/Executive Support (70% of time)

  • Maintain electronic and hard copies of project files and logs.
  • Review contracts for compliance, including pay requests and closeout documents, and follow-up with vendors to obtain necessary documents.
  • Track and monitor projects and record updates.
  • Process construction drawings and files.
  • Prepare contracts, contract amendments, and written project correspondence.
  • Route invoices for approvals and payments using accounts payable system.
  • Arrange travel and submit expense reports for team members.
  • Assure adherence to corporate information management policies.
  • Schedule and organize activities such as meetings, travel and conferences.
  • Prepare record keeping including invoice payment, check requests, expense reports and corporate credit card expense documents.
  • Prepare documents for execution and distribution after execution.

 

2)  Provide general administrative support to the Real Estate Operations Departments, including Asset Management, Lease Administration, and Property Management (25% of time)

3)  Support other departments as needed, including National Business Development and Accounting (5% of time)

Piedmont Office Realty Trust, Inc. (NYSE: PDM) is an owner, manager, developer, and operator of high-quality, Class A office properties located in select sub-markets of major U.S. cities. Its geographically-diversified, over $5 billion portfolio is comprised of more than 19 million square feet. The Company is a fully-integrated, self-managed real estate investment trust (REIT) with local management offices in each of its major markets and is investment-grade rated by Standard & Poor’s (BBB) and Moody’s (Baa2).

Piedmont offers a competitive salary, bonus and comprehensive benefits program, as well as the opportunity to grow with an organization that values excellence.

EOE M/F D/V