Commercial Property Manager - Office - Buzz Oates

October 10, 2017

Buzz Oates

Sacramento, California 95814


The responsibilities include daily operation of a portfolio of properties. May manage commercial properties. Experience in office buildings with state and county tenants a plus.


  • Daily trouble shooting of all building issues including but not limited to HVAC, plumbing, electrical, roofing, landscaping, parking lots, lighting, flooring, and landlord/tenant communications. Oversee repairs and tenant improvement work
  • Coordinate the operational aspects of the property in a manner, which protects, maintains and improves the value of the client's assets includes coordinating repairs, maintenance and site inspections.
  • Manage and evaluate contracted services as required; monitor performance per scopes of work and contractual agreements. Review, bid and negotiate third-party vendor contracts.
  • Customer Service - There is considerable emphasis on this very important job function
  • Superior Tenant relations
  • Coordinate customer relation functions and holiday activities/gift distribution
  • Develop, prepare, present and manage annual and multi-year operating expense and capital budgets
  • Ability to plan and manage within budget and time constraints
  • Perform monthly variance reports, ensuring accurate data updates of any lease changes
  • Understanding of commercial leases, routine accounting methods
  • Processing of Accounts Payable
  • Collections of Accounts Receivables (limited to charges for Tenant Authorized work)
  • Learn Yardi and become proficient in its use
  • Mentor and train APM’s and TSR.
  • Develop and maintain positive relationships with all service providers.
  • Implement preventive, ongoing and anticipated maintenance/repair programs
  • Development of a comprehensive capital improvement schedule for each property. Monitor all capital improvement projects in the building.
  • Prepare available spaces for leasing and prospective tenants
  • Act as liaison between customer and construction management and participate in punch list walk-through and follow-up
  • Coordinate tenant move-ins and orientation
  • Work well with other department personnel toward common service delivery goals, tenant satisfaction.
  • Establish and maintain an effective system of communication within the organization, and establish and maintain effective working relationships with diverse groups and individuals.
  • Prepare and maintain a variety of written materials such as reports, documents and correspondence, using a computer.
  • Perform other related duties as assigned.

The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must.

Experience & Qualifications:

  • Bachelor’s degree preferred
  • Experience in managing multi-site portfolios
  • Superior client relationship management skills
  • Highly organized and able to multi-task
  • Must look and act in a professional manner
  • Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor
  • Must be able to manage and develop effective working relationships with vendors, contractors, and tenants
  • High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively
  • Requires strong verbal and written communication skills and effective organizational and problem solving skills
  • Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner
  • Adept at using Outlook, Excel, Word and Power Point. Timberline experience a plus

Computer Skills:

To perform this job successfully, an individual should have knowledge of:

  • Outlook, YARDI, Microsoft Office Suite

Job Type: Full-time