Construction Coordinator - Standard Communities

November 10, 2017

Standard Communities

San Juan Capistrano, California 92675

We are seeking to hire a Construction Coordinator who will report directly to the Vice President of Construction and Director of Asset Management. The ideal candidate is efficient and thorough with administrative tasks, computer savvy, and committed to supporting the daily operation of the construction and asset management teams. Prior experience working in real estate, construction, or contracting company is highly preferred. Prior experience managing loan draws/fund control a plus.

Duties include but are not limited to:

  • Generating contracts, change orders, and other documents using templates and spreadsheets (familiarity with AIA required)
  • Managing flow of incoming and outgoing documents, coordinating revisions and signatures
  • Assisting in pulling permits and coordinating contractors
  • Managing draw schedules and payment schedules
  • Effectively communicating with third parties, organizing/gathering any required items prior to established due dates (e.g. equity contributions, cost certifications, title, etc.)
  • Maintaining property specific contact information for interested parties
  • Monitoring/managing applicable third-party communications and approvals
  • Tracking ongoing compliance requirements and ensuring timely submissions
  • Implementing systems of memorializing project portfolios
  • Organizing and managing project closeout requirements
  • Tracking portfolio service contracts
  • Managing project spec books
  • Assisting as needed for acquisition/deposition of assets
  • General organizational support to department heads including:
  • Maintaining construction and asset management team calendars
  • Scheduling meetings, calls, and site visits; booking travel
  • Generating/submitting expense reports
  • Preparing memos, copy/fax/filing, sending/receiving mail
  • Monitoring phones, forwarding calls
  • Scheduling conference calls, taking meeting minutes, distributing as necessary
  • Managing/organizing files (electronic/hard copy) for each deal, following a systematic format
  • Keeping folders up to date, invoices, photos (tracking ongoing soft costs in a log)
  • Updating logs, circulating calendar notices when dates are approaching (e.g. O&M logs for each deal, warranty periods, 11-month walk-throughs)
  • Monitoring/managing vendor insurance

Required Skills

  • 3-5 + years’ experience in a construction/real estate administrative role
  • Organized, attentive to detail, comfortable multitasking
  • Autonomous, self-starter
  • Problem solver
  • Proficient in Microsoft Outlook, Word, Excel, Project, Adobe Acrobat, and AIA documents


Commensurate with experience