Onsite Facility Manager - Uncommon Schools

January 16, 2018

Uncommon Schools

New York City, New York 10003

Onsite Facility Manager
Uncommon Schools (Uncommon) is a nonprofit organization that starts and manages outstanding urban charter public schools that close the achievement gap and prepare low-income students to graduate from college.  Uncommon builds uncommonly great schools by developing and managing regional networks that are philosophically aligned and highly accountable and by designing and implementing “best-in-class” teacher training.  North Star Academy is the regional network located in Newark, New Jersey.  Uncommon has achieved outstanding academic results based on internal assessments, statewide exams, and graduation milestones.  Its schools consistently outperform their district schools and are among the highest-performing urban schools in their cities and states. 
Position Overview
The onsite Facility Manager will be responsible for managing school/administrative buildings in Newark, NJ. The onsite Facility Manager will be responsible for ensuring effective and efficient day-to-day facility operations, managing preventative maintenance, overseeing building staff, managing vendors to provide critical building services, and maintaining facility budgets. The Onsite Facility Manager will report directly to the Regional Director of Facilities.

Essential Duties & Responsibilities
Assist in the development and execution of a facilities management and preventive maintenance plans
Participate in the management and motivation of building staff; foster an atmosphere of teamwork among building staff, school staff, and contractors; ensure appropriate expertise and resources are in place to meet requirements and respond to requests in a courteous, timely, and highly effective manner
Manage the repair, maintenance, and continuous operation of all building systems including: fire/life safety, Mechanical (HVAC, plumbing), Electrical (lighting control equipment, bulb replacement, UPS, light construction (painting, doors, locks), digital systems (fire alarm, card access, CCTV security access systems), elevator control, Building Maintenance System (BMS)(DDC), and audio-visual systems, etc.

  • Manage facility maintenance contracts
  • Coordinate all preventive maintenance and reactive repair maintenance activities; oversee other building staff and vendors, if so required
  • Respond to and coordinate all emergency call activities as necessary
  • Maintain building exterior and grounds
  • Respond to building staff requests regarding building operations; prioritize schedules; and assign, plan, and monitor the work through online ticketing system (CMMS)
  • Assist in coordinating required governmental inspections, and regularly inspect all areas of the building and report deficiencies as well as suggestions for improvement
  • Assist in ensuring compliance with local, state, and federal regulations; maintain up-to-date building documentation and certifications
  • Ensure compliance with local regulations regarding vendor procurement
  • Maintain all required administrative records including, but not limited to, log books, work records, maintenance records, contractor visits, keys issued, etc.
  • Collaborate with School Staff and finance to develop and manage facility budget
  • Inspect facilities on a rolling basis to ensure maintenance quality
  • Attend necessary school meetings to support maintenance management activities as they relate to the school’s schedule


  • Demonstrate a relentless drive to improve the minds and lives of students in and out of school
  • Implement and enhance the school’s systems and culture;
  • Build professional relationships and collaborate with the Supervisor, Vendors and school staff to maximize the ability of Uncommon Schools to support student learning and socio-emotional development
  • Performs other related duties as required and assigned

Required knowledge, skills, and abilities

  • High school diploma or equivalent
  • 3 or more years’ progressive responsibility and experience in facilities management.
  • Ability to handle multiple projects simultaneously
  • Familiarity with key building systems (HVAC, electrical, mechanical, plumbing)
  • Familiarity with OSHA and other Life Safety codes, etc.
  • Computer skills necessary to operate BMS system and a personal computer. Knowledge of Microsoft office
  • Strong organizational skills, attention to detail, and follow-through
  • Ability to communicate effectively with facilities staff, school staff, and vendors both verbal and electronic
  • Available to work weekends when necessary
  • Extreme flexibility, with a strong work ethic and an entrepreneurial spirit to accommodate high level of responsibility and multiple priorities
  • New Jersey low pressure black seal boiler, HVAC or other certificate, training or licenses a plus.
  • Able to pass a criminal record history check given by the Department of Education.