Real Estate/Lease/Contract Administrator - University of Denver

January 24, 2018

University of Denver

Denver, Colorado 80210
http://www.du.edu/jobs

Vision

Enrich the University of Denver's global prominence and community impact through excellence in innovative Facilities Services.

 

Mission

Through exceptional customer service, we provide sustainable stewardship to the university community that creates an engaging and thriving environment to learn, live, teach and work.

 

Core Values

  • Stewardship:We effectively use all resources to meet the needs of today without compromising the future.  We work in a safe manner using equipment and procedures as appropriate and encourage others to do the same.  We maintain confidences and protect the security of operations and assets by keeping information confidential and equipment/facilities secure.  We demonstrate efficient use of time, equipment, and other resources with a focus on sustainable operations and best practices. 
  • Teamwork:We work together cooperatively in support of our mission. We value individuals and their contributions to the team and treat each other with respect and dignity.  We actively work to create and support an inclusive and equitable workplace by embedding diversity into all aspects of the workplace.  We communicate honestly and openly, listen attentively, and assume responsibility for resolving difficulties appropriately.  We encourage cooperation, collaboration, and co-ownership of success.
  • Professionalism:We earn the trust of others through professional conduct that includes honesty, reliability, and competency.  We exhibit a courteous, conscientious and businesslike manner in the workplace. We actively endorse and support DU's mission and work to fulfill its vision, mission, and goals.  We pursue professional development to increase expertise and improve our capabilities to deliver improved job performance. 
  • Service:  We contribute to the success of others by responding in a courteous, timely and accurate manner, seeking assistance when necessary to create a positive DU experience that exceeds the expectations of students, and internal and external contacts. We understand that our performance directly affects the future of DU and strive to perform to enhance the DU experience.  We embrace a positive attitude and participate through engagement with changes in procedures, environment, or responsibilities. 
  • Integrity:  We accept responsibility for the University's and public's trust and are accountable for individual actions. We conduct ourselves and perform our duties in an environmentally, socially, and economically responsible manner that is reflective and protective of the trust placed on us as stewards of the University's facility related resources.
  • Excellence:We strive to achieve excellence in all endeavors and are committed to continuous improvement. We enthusiastically deliver quality services to our customers while consistently seeking to improve those services through creativity and innovation.
  • Engagement:We seek to tell our story through collaboration, communication, and inclusion with the greater DU community. Through involvement, we ensure the needs of students, faculty, staff, alumni, visitors, and neighbors are met and efforts from each department are understood. We take every opportunity to augment the education and research mission of the university through demonstration of real world applications of theories and principles.

  

Position Summary
 

Under general direction from the Director of Real Estate and Auxiliaries, the Real Estate Administrator provides advance level work associated with, real estate leases, licenses, easements, permits and other real estate agreements to maximize the economic benefit of the University of Denver. This position will serve as a key member of the real estate and real property team managing and/or assisting in the development of contracts, agreements and leases in the following categories: Real property management, historic leases with fraternities and sororities; cell site license agreements for sites hosted on the University of Denvers campus; various commercial office leases; miscellaneous leases, license agreements or use agreements associated with property management and/or acquisition as needed. Additionally, the position will Assist with the development and implementation of service contracts for various services related to property management and facilities management as needed.

  

Essential Functions

  • Serve as the primary liaison with the University's external property management group:
    • Review of lease related documentation and abstraction of critical information including rent and other financial obligations.
    • Performs real estate agreement administration including review of key dates, rent invoicing & collection, and abstracting real estate agreement data for entry into the real estate database.
    • Process and manage all day-to-day lease expenses including rent, CAM, taxes, insurance, and miscellaneous operating expenses.
    • Perform and analyze CAM lease audits and reconciliations as needed.
    • Assist with the research, procurement and deployment of commercial lease administration software. Create ad maintains real estate records, including data bases, spatial GIS data, and document files and prepares reports on real estate matters.
    • Assists with property management activities including rent collection, resolving landlord/tenant disputes, and property inspection and coordinates staff and contractors performing such activities. Prepares written correspondence and reports on real property matters.
  • Serve as liaison to historic Greek leases and perform lease reconciliation activities, billing and inspection.
  • Manage a variety of leases, agreements, licenses agreements and other associated documents.
  • Data analysis and report writing.
  • Manage and organize paper files, software and other various tools related to lease and document management.

 

Knowledge, Skills and Abilities

  • Working knowledge of principles of real estate management.
  • Experienced with basic terminology, methods and practices of real estate, architectural and engineering design, land use planning, land surveying, mapping, construction processes, and relocation.
  • Experienced with basic principles of public administration including purchasing, contracting, budgeting, and maintaining public records.
  • Ability to take initiative, reason logically and be creative in developing and introducing new ideas.
  • Communicate clearly and effectively, both verbally and in writing and prepare clear and concise reports.
  • Ability to represent the Department of Facilities Management and Planning in interaction and communication with internal and external stakeholders, agencies, and customers.
  • Ability to work under pressure and organize work flow priorities to complete work within established schedule.
  • Ability to understand and apply University and Facilities standards, policies and procedures.
  • Ability to analyze financial and business situations, scenarios, proposals and solve problems and present alternatives.
  • Working knowledge of principles of real estate management.
  • Ability to work under pressure and organize work flow priorities to complete work within established schedule.
  • Demonstrated proficiency in computer software programs, including the Microsoft Office Suite.
  • Ability to read and interpret complex legal documents.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of employees or customers for the organization.
  • Ability to handle sensitive situations with tact and diplomacy.
  • Ability to calculate figures and amounts such as weights, measures, discounts, interest, proportions and percentages.
  • Ability to apply concepts of basic and intermediate algebra.
  • Knowledge of cost accounting and purchasing methods.
  • Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to synthesize and organize data and generate reports for constituents at various levels of the organization.


Required Qualifications

  • Bachelor's degree in Management, Paralegal, or related.
  • Minimum of three years experience in lease and/or contract administration for a diverse portfolio of lease properties. 
  • Demonstrated customer service experience supporting a wide variety of lease clients. 
  • Valid state of Colorado driver’s License with the ability to be insured under the University's insurance policy.

 

Preferred Qualifications

  • Bachelor's degree.
  • Working knowledge of real estate finance.
  • Lease administration experience in higher education.
  • Lease administration software experience.  

 

Work Schedule

  • Varied

 

Working Conditions

In addition to a standard office environment, while performing the duties of this job, the employee may regularly works near moving mechanical parts; in high, precarious places; and in outside weather conditions and may be exposed to wet and/or humid conditions. The work environment may include exposure to extreme heat, risk of electrical shock, chemical exposure, confined spaces, and vibration while working in and around the various facilities managed. The noise level in the work environment is usually moderate.

 

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) Tuesday, February 6, 2018.

 

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

 

NOTE: The online system is limited to uploading 10 files. Please combine content if necessary to get all content uploaded.

 

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer. 

 

Offer of employment is based upon satisfactory completion of a criminal history background check and Motor Vehicle Report (MVR)