Assistant Property Manager - Healthcare Trust of America

January 26, 2018
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Healthcare Trust of America

Pitttsburgh, Pennsylvania

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 24 million square feet across 31 states.


This position is responsible for providing administrative and property management support to the Property Management Team in HTA’s Pittsburgh Management Office. This position will work with Tenants, Building Engineers, Property Managers, Vendors and the Regional Manager to ensure that customer service standards are exceptional. This position will be responsible for A/R and A/P functions, various levels of tenant/vendor correspondence and troubleshooting, contract administration, budgeting, and property inspections. This position requires an individual who is comfortable working within a variety of systems, delegation of tasks, and prioritizing a diverse work load.


  • Assist with correspondence/communications with tenants and vendors

  • Assist with preparation and distribution of monthly financial reports

  • Assist with budget preparation

  • Assist with annual reconciliations

  • Assist with monthly variance reports

  • Assist with Aged Delinquency reports, tenant collections, send out delinquency and reminder letters

  • Work with accounting department to ensure receivables collected are coded and posted correctly.

  • Prepare tenant correspondence, primarily for rent changes

  • Assist with tenant issues, primarily accounting related, effectively and with proper follow-through

  • Prepare tenant move-out packages

  • Assist with contract administration including document preparation; assist with bid process of contract services and construction work

  • Review and code property invoices for payment and approval.

  • Direct tenant charges

  • Assist in tracking capital improvement work

  • Work on special projects under supervision of Property Manager

  • Travel may be required

  • Active Pennsylvania Real Estate License a plus


  • Bachelor’s Degree in business related field

  • 3+ years of prior Commercial Real Estate experience preferred

  • Basic understanding of lease terms

  • Extensive experience with Microsoft Word and Excel

  • Knowledge of MRI preferred

  • Excellent oral and written communication skills

  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction

  • Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented

Experience in the following software is a plus:

  • MRI

  • Avid Xchange A/P

  • Realogic

  • Angus Work Order

  • Chrome River Expense Reporting

  • Sharepoint

  • Adobe

  • CoStar / LoopNet