Real Estate Bookkeeper - PEP Real Estate

January 31, 2018

PEP Real Estate

New York, New York 10013

SoHo Real Estate owner/operator seeks a bright, seasoned and highly organized bookkeeper with experience in Real Estate and QuickBooks Enterprise to assist the Controller with bookkeeping. Our firm specializes in retail & commercial lofts in SoHo, as well as industrial buildings and development sites in the West Village. A background in Real Estate is mandatory.   You will be required to:

·         Oversee and manage accounting functions for the Company's real estate entities which include maintaining the books and records for roughly 15 NYC properties.

·         Perform daily, monthly and period-end bookkeeping routines, including bank reconciliations, accounts receivable and payable schedules, cash flow projections, collections and other forecasting reports. 

·         Manage the process for sending rent bills and insure accurate & timely billing for other charges.

·         Oversee timely payment of RE property taxes, as well as owner’s family estimates and tax balances.

·         Calculate estimated and actual escalation billings, RE property taxes, insurance reimbursement – including the annual reconciliation.  Administer correspondence and invoicing process related to said escalations.

·         Support Property Management Department in transactional due diligence, accounting, cash flow, tax analysis, budgeting and forecasting.

·         Monitor year-to-date actual vs. budget as required to assure that the property is running within budget.  Document any significant variances in writing and notify Property Manager and CEO.

·         Manage payroll and corporate entity filings for business and personal matters

·         Reconcile multiple personal bank accounts such as petty cash and credit cards

·         Review loan agreements related to properties and assure compliance with all reporting and reserve requirements.

·         Monitor compliance with loan covenants on an ongoing basis, including Debt Service Coverage Ratios, maturity dates, minimum balance requirements and other potential events of default.

·         Participate in audit and compliance support, working with general liability, workers compensation, disability carriers, banking and line of credit institutions, facilitating efforts to stay in compliance.

·         Assist ownership in the handling of confidential financial matters, including but not limited to: personal payments & purchases, charitable contributions, medical bills, and other receivables or payables.  

Qualified candidates must possess the following requirements:

  • A minimum of at least three (3) years of Real Estate experience is required 
  • Deep Expertise in QuickBooks Enterprise is required.
  • BA/BS in business/finance/accounting preferred
  • Proficiency in Excel required
  • Experience working at a small company completing wide-ranging accounting tasks from “soup to nuts”
  • Excellent writing, communication, and interpersonal skills as this position requires interacting with our tenants, lenders, vendors, and 3rd party service providers
  • Outstanding organizational and multi-tasking skills.
  • Strong work ethic and attention to detail with a history of meeting deadlines.
  • Demonstrable record of independent thinking, good judgment, & quick decision-making ability
  • Self-motivated with a hands-on, proactive style
  • Ability to operate independently, as well as in a team environment
  • Comfortable working under pressure in a fast-paced, dynamic environment.