Property Manager - Healthcare Trust of America
General Duties and Responsibilities:
The Property Manager is a vital role in the company. This position is responsible for the successful day-to-day financial, administrative and maintenance operations of multiple healthcare related properties within the greater Indianapolis, IN metropolitan area while assuring the company’s standards are achieved and excellent customer service is delivered. This position works closely with the Vice President of Operations, the company’s corporate office and leasing personnel to ensure operations metrics are met and is integral for setting the portfolio objectives and plans to achieve them.
Ensure contact with tenants on a regular basis to assess needs and provide resolution to tenant issues
Ensure tenant retention through communication and the delivery of excellent customer service.
Ensure all rents are collected in accordance with property budget and tenant lease terms. Enforce collections process as applicable.
Exhibit a thorough understanding of leases and ensure tenants and management personnel are in compliance.
Ensure property rules and regulations are honored by all tenants (including managing COIs).
Provide reporting for property operations including:
developing property level budgets
tracking work orders
managing recoverable income
coding and approving invoices
reviewing and approving CAM reconciliations
understanding and reporting income/expense variances monthly
Apply an understanding of best practices to hire, train and supervise maintenance technicians, property management personnel and any other reporting employees.
Act as liaison between maintenance and tenants to assure all maintenance requests are addressed appropriately.
Understand and coordinate building and building systems inspections.
Develop specifications for contracts and capital items, solicit and analyze bids from vendors
Ensure that building is in compliance with all governmental regulations.
Apply an understanding of the tenant improvement process
, and monitor the process through completion.
Maintain a positive work atmosphere by acting and communicating in a manner suitable for interaction with customers, clients, co-workers and management.
Minimum Training and Experience:
BS/BA degree required
Commercial real estate professional with 5-7 years’ management experience
In-depth experience in managing internal real estate teams
Medical / Healthcare real estate experience is preferred
Proven ability to manage various types of properties in multiple locations
Demonstrable experience successfully creating and enhancing value at all phases of a property's life cycle
Strong technical skills in budget preparation and reporting, finance, leasing, operations, underwriting, portfolio management, asset management budgeting, cash flow projections and strategic planning
Strong communication skills
Excel in ability to influence others without direct control through consultative selling, effective articulation of ideas, and providing basis for conviction in strategy recommendations
Strong negotiation skills and ability to create comprehensive proposals and recommendations
Comprehensive spreadsheet (Excel) skills
Comprehensive skills in real estate accounting platforms such as MRI or Yardi
Indiana Sales License a plus