Executive Assistant

Greenberg Gibbons is a premier developer, investor, and owner of mixed-use, retail, and flex/R&D properties. The firm’s rapidly expanding portfolio encompasses more than 5.5 million square feet under management and $1.5 billion of assets in 21 locations throughout the Mid-Atlantic and Southeast regions.  The Executive Assistant will report to the EVP of Operations, Leasing & Marketing and will be responsible for a variety areas including;

 

• Market research
• Keep, prepare and distribute meeting materials and minutes as needed
• Maintain organized and accurate records, updating databases, calendars and other files
• Proofread and edit drafts of reports, presentations, emails and other work for Executive leadership
• Create spreadsheets and presentations
• Draft agendas, book venues, schedule reminders and arrange refreshments as required for meetings and/or events   
• Coordinate travel arrangements
• Manage correspondence
• Research conferences, trade shows and other events that may be relevant
• Special projects and other duties
• Assist the Operations and Leasing teams
• Additional responsibilities include communicating with other company executives, external partners and stakeholders

 

Qualifications/Requirements:

• AA Degree or higher in a relevant field such as Human Services, Communication, Office Management, etc. and experience working in an executive support role. Significant experience may substitute for education.
• Proven working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams, Adobe, Constant Contact / MailChimp, Facebook, Twitter, Social Solutions, Zoom / Free Conference Call, etc. (for creating and editing documents and flyers, social media posts, audio and video conference calls, etc.).
• Excellent oral and written communication skills, with the ability to compose written material.
• Strong integrity with the ability to exercise good judgment and properly manage confidential information and material.
• Demonstrated ability to work effectively independently and in a team environment.
• Proven self-starter with a high degree of organizational skills and the ability to multi-task effectively.
• Valid driver’s license and vehicle

 

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

 

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Please submit your resume, salary requirements and other information you deem pertinent.