Administrative Assistant

Company Description

MLL Capital is a Boston-based commercial real estate investor focused on medical office, laboratory and life science properties across the United States. MLL Capital pursues core, value add and opportunistic real estate investments where it can create value through strategic capital investment and detailed repositioning plans with a strong focus on targeted leasing.

Position

MLL Capital is looking for an administrative assistant. The ideal candidate is a self-motivated, professional, capable of prioritizing their daily workload. The person would support MLL's investment team, including related tasks: office management; meeting preparation & organization; filing; expense account reporting, etc.

Responsibilities

• All general administrative functions
• Office-management activities including ordering of supplies
• Prepare detailed business expense reports and liaise with accounting teams for payment of business expenses
• Maintenance of an organized electronic and physical filing system
• Coordination of meetings, events & dinners, including preparation of necessary presentation materials
• Make travel and accommodation arrangements
• Assist with marketing activities such as management of contact database, preparation of marketing emails, and ordering and sending of holiday gifts
• Complete special projects as needed, personal assistance for principals & other duties as assigned

Qualifications

• 1 to 3-year experience as an administrative assistant, some college is a plus
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, etc.) 
• Familiarity with copy, fax, and other office equipment
• Professional level oral and written communication skills
• Self-starter with sound judgment, high motivation and dependable work ethic
• Ability work independently while multitasking and finishing projects in an efficient manner
• Flexibility and willingness to adapt and learn new things
• Exceptional organizational skills and creative thinking
• Meticulous attention to detail and strong interpersonal skills
• Discretion with highly confidential personal and professional information