Client Services Coordinator

Client Services Coordinator

Downtown Boston Real Estate firm is seeking a Client Services Coordinator to join our fast-paced, in-house marketing services team.

This is a role where you will work with the Marketing Manager and a team of brokers, to create attention grabbing materials utilizing strong typographical and design elements that can be applied across both motion graphics, and traditional print media. Applicants need to possess the ability to assist in the creation of a wide range of marketing materials for corporate, promotional, presentations, and property specific sales efforts for our real estate brokerage teams.

Our ideal candidate must thrive in a fast-paced, deadline-oriented environment, exemplify a strong work ethic, be able to work quickly and efficiently with solid attention to detail and technical standards, all while working within branding requirements and project-specific guidelines.

Duties Include but not limited to:

Marketing Duties

• • Assist with the production of presentation and marketing materials for new business assignments
  • Prepare and maintain flyers and other material required by brokers for existing leasing or sales transactions
  • Coordinate production of property ads, ordering of property signs, etc.
  • Prepare co-broker, client prospect and tenant prospect mailings
  • Assist with the promotion of closed real estate transactions including tombstone announcements and case studies
  • Coordinate events related to brokerage assignments
    • Broker open houses
    • Client events
    • Market events/speaking engagements

Operational Duties

• • Maintain & update listing information on broker properties
  • Assist in preparation of transaction related documents (letters of intents, lease proposals, etc.)
  • Assist brokers with inputting/designing/maintaining their databases
  • Work with various real estate listing databases, listing services (i.e. CoStar, Realtrac, LoopNet and View the Space) to provide brokers with market survey information
  • Assist Research Department with coordination of market data.

Qualifications:

Applicants will have a solid working knowledge within Adobe After Effects, Photoshop, Illustrator, InDesign, Microsoft Office Suite.

• Minimum 1-3 years of office and marketing experience
• Ability to manage email communications systems and corporate contact database
• Strong attention to detail, and ability to take direction and follow through completion within a set deadline.
• Outstanding organizational and time management skills.
• Able to handle multiple projects with a flexible attitude and ability to adapt to change.

An interest in or previous experience with a Commercial Real Estate office a plus.