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Lease Administrator

Upon Request
Full Time
Real Estate Field
  • Administration
Postal Code
United States

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Real Estate owner seeks Lease Administrator.  Portfolio is primarily commercial buildings with some individual Rent Stabilized apartments.  Excellent communication skills, both verbal and written, are important as this position requires frequent contact with tenants as well as in-house Property Managers, Leasing Agents and Cash Administrators.  The right candidate must be very detail oriented, able to multi-task, a team player, able to process high volumes of data and have the ability to excel in a fast-paced, small office in a family environment.

Lease Administration

  • Prepare lease documents – new leases and amendments
  • Review and abstract all lease documents
  • Calculate rent and tenant’s percentage share of escalations
  • Review brokerage commission calculations
  • Prepare and send Commencement Date letters to tenants
  • Prepare Move-in/Move-Out forms for completion by building managers
  • Review Skyline input of new transactions
  • Tenant Insurance – track and review certificates. 
  • Prepare and distribute monthly vacancy, rent roll and lease expiration reports
  • Rent Stabilized Apartments
    • Prepare and send Lease Renewals
    • Annual Rent Registration with DHCR
    • Annual Luxury Decontrol filing
    • Annual Window Guard notice

Accounts Receivable

  • Review Tenant charges prior to monthly billing
  • Receive, deposit and post Tenant payments
  • Check bank on-line for wire transfers
  • Prepare delinquency reports
  • Tenant collections

Annual Budgets

  • Provide income projections – rent, real estate and operating escalations


Bachelor’s Degree and a minimum of 3 years office/commercial lease administration experience or equivalent.

Office/Commercial Real Estate experience is a MUST

Experience in lease preparation and abstraction is a MUST

Accounts Receivable experience are a MUST

Excellent communication skills and savvy administrative skills are a MUST

Property accounting experience is a plus

Skyline experience is a plus

Job Functions

  • Administration
  • Leasing
  • Property Management

Job Sectors

  • Residential
  • Office
  • Retail


2+ to 5 years

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