Jr. Bookkeeper

JOB SUMMARY:Responsible, under the direction of the Head of Accounting / Property Manager, for all accounting operations of the apartment community, with emphasis on accounts receivable.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but not limited to the job specifications contained herein.   

• Maintain communication with the Head of Accounting / Property Manager as to all aspects of daily property accounting, and any issues that arise needing attention.

 

• Support Head of Accounting / Property Manager in implementation of timely collection procedures, in accordance with company policies and practices. 

 

• Responsible for accounting data input and timely collection of rents, banking activities, and documentation of all monetary transactions.

 

• Post all receivables daily in system and make daily bank deposits.  Maintain record of all bank deposits made, including copies of all checks deposited.

 

• Verifies and ensures accuracy of the daily Bank Deposit Detail and weekly Bank Deposit Summary report.

 

• Verifies validity of account discrepancies by obtaining and investigating information from Residents.

 

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

 

• Perform day to day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.

 

• Issue 3 Day Notices to Pay or quit, with timely follow up on such notices.  When necessary, forward appropriate documents on delinquent accounts to the attorney for unlawful detainer.

 

• Preparation of the daily delinquency report, with knowledge as to the status of all balances and credits due, and follow up as necessary to clear all balances.

 

• Post all violation charges as requested by the Facilities Director or Resident Services office. Follow up on such charges with the Residents and Guarantors (if applicable).

 

• Verifies and ensures accuracy of the Prepaid Report daily after the 15th of every month.

 

• Perform other functions as may be required by the position and/or directed by the Head of Accounting / Property Manager.

 

 

 

Professional Experience Requirements

• 1 to 2-year direct experience as a Bookkeeper/Accountant.
• Minimum High School/GED with Associates Degree in Accounting or Business Preferred.
• Knowledge of office systems and equipment, property management software preferred, typing speed of 50 wpm.
• Computer skills.

Core Competencies

• Service Oriented: Actively seeks opportunity to assist others. Provides the highest level of customer service.
• Problem Solving: Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions or approaches to problems.
• Communication: Communicates in detail both written and orally in a professional manner. 
• Business Acumen: Communicates professionally and exhibits a sense of urgency with both internal and external customers. 
• Cost Consciousness: makes decisions within assigned role that are fiscally responsible.

Physical Requirements

• This position works indoor in a climate controlled environment with low to moderate noise levels.
• The incumbent is required to sit, stand and walk frequently.
• Lifts up to 20lbs occasionally and up to 5lbs frequently.
• Must be able to listen and address complex situations
• Utilizes a computer, telephone, telecommunication devices, copiers, collates
• Interacts with the general public and holds face to face discussions.