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Healthcare Trust of America

Property Administrator

Full Time
Real Estate Field
  • Property Management
Postal Code
United States

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Property Administrator

Northridge, CA 

General Duties and Responsibilities:

The Property Administrator position is responsible for performing day-to-day administrative duties and providing support to the Property Management team in HTA’s California locations. This position interfaces with Property Managers, Building Engineers, Tenant and Vendors to ensure services are delivered adhering to the highest standards. This position will be responsible for assisting with all administrative phases of day-to-day operations, and requires an individual who is adept at a variety of systems, and can prioritize a diverse work load.

Primary Responsibilities:

  • Ensure contact with tenants on a regular basis to assess needs and provide resolution to tenant issues
  • Ensure tenant retention through communication and the delivery of excellent customer service.
  • Manage vendor COI’s
  • Act as liaison between maintenance and tenants to assure all maintenance requests are addressed appropriately.
  • Assist in coordinating inspections and meetings, as needed
  • Work in AP system to code building invoices to be sent to Property Managers for further review and approval
  • Monitor Angus work orders to ensure building engineers are accepting in timely manner
  • Assist with preparation and distribution of reports, as needed
  • Prepare direct tenant charge forms for review by the Property Managers
  • Maintain filing systems as required
  • Work on and contribute to special projects as needed
  • Maintain office supplies and coordinate the maintenance of office equipment as needed
  • Open, sort and distribute incoming mail, prepare outgoing mail as needed
  • Perform general administrative functions, as needed
  • Assist in property inspections, as needed

Minimum Training and Experience:

  • Prior commercial management experience preferred, but not required
  • Bachelor’s Degree preferred, but not required
  • Proficiency in Microsoft Office, including Word, Excel and Outlook
  • Prior experience using MRI preferred
  • Excellent oral and written communication skills
  • Must work well under deadlines. Able to handle high volume of work and prioritize work load, as needed
  • Must be flexible
  • Must possess excellent organizational skills, and be detail oriented
  • Extreme professionalism with a strong focus on customer service
  • Must be self motivated
  • Real estate license preferred, but not required

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe

Job Functions

  • Administration
  • Property Management

Job Sectors

  • Healthcare
  • Office


2+ to 5 years

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