Description
CHIEF OF STAFF
Our Company
Riaz Capital is a fully integrated development, construction and property management company, focused on addressing the changing housing needs of the Bay Area. With a unique appreciation for design and architecture, we find properties in desirable locations and rehabilitate existing buildings as well as develop new properties to create stylish, desirable homes that meet the needs of today’s Bay Area workforce, while bringing value to the communities around them. Our integrated group of companies across development, construction, and property management delivers efficiency and long-term thinking to all our projects while allowing us to create above-market returns for our investors.
The Riaz Capital team includes over 60 talented real estate investment, construction and operations professionals across its offices in San Francisco and Oakland. Our Principals have been successfully operating in the Bay Area since 1977. The Company currently owns and operates ~1,000 units, with $250 Million of assets under management (AUM). Riaz Capital has maintained consistent growth over the last 5+ years, and after the completion of three development projects currently in process, that number will increase to ~1,300 units with ~$400 Million AUM by 2019.
Our latest projects are aimed at creating affordable and conveniently located housing for young professionals in the East Bay through ground up development projects. The Bay Area's tremendous growth has resulted in skyrocketing housing costs forcing young professionals to make hard choices about privacy and savings to find a reasonable housing option to call home. On average, Bay Area millennial are spending 48% of their income on housing verses a national average of 25%.
We are seeking highly motivated, forward thinking professionals to join our team in solving this important housing problem to provide comfortable, cool and reasonably priced housing for the "missing middle."
Job Description
We’re searching for a highly qualified chief of staff to work closely with our dynamic, fast paced, continually creative and innovative CEO, Riaz Taplin. From day one, the chief of staff will have an immediate impact on our productivity, streamlining strategic initiatives, overseeing program management, and communicating objectives between departments. The ideal candidate will have proven experience in a business management role, with a special focus on executive-level advising and interdepartmental collaboration.
Objectives of this Role
- Work with, and be a strategic partner to, our high-energy, fast-paced, innovative, creatively prolific CEO, to capture, synthesize and organize ideas and key internal and external relationships, including but not limited to:
- Meeting preparation and follow-up: reviewing upcoming meetings for the week to ensure CEO has all the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
- Taking notes during meetings CEO attends and making sure the action items from the meeting are executed.
- Assuming day-to-day responsibility for projects and tasks.
- Strong project reporting skills, with a focus on interdepartmental communication.
- Helping the CEO prioritize his time and appointments.
- Monitoring information flow: Sometimes acting as a gatekeeper, ensuring a CEO’s involvement in a project or decision-making process at the right moment.
- Writing first drafts of proposals, emails, letters, etc. for the CEO.
- Attending meetings and calls on behalf of the CEO if he can’t attend.
- Creating and maintaining cross-departmental relationships to enable leadership success.
- Acting as the communication arm for the CEO with other executives, clients and/or major stakeholders.
- Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches or presentations for the CEO.
- Work with CEO and Sr. Management Team to shepherd strategic business initiatives from development through successful execution
- Assist and communicate with executives in decision-making, program management, and initiative implementation
- Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
- Manage CEO specific public relations
Daily and Monthly Responsibilities
- Participate in all meetings CEO attends.
- Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the leader has all the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
- Taking notes during meetings CEO attends and making sure the action items from the meeting are executed.
- Assuming day-to-day responsibility for projects and tasks.
- Strong project reporting skills, with a focus on interdepartmental communication.
- Monitoring information flow: Sometimes acting as a gatekeeper, ensuring a CEO’s involvement in a project or decision-making process at the right moment.
- Helping the CEO prioritize his time and appointments.
- Writing first drafts of proposals, emails, letters, etc. for the CEO.
- Attending meetings and calls on behalf of the CEO if he can’t attend.
- Taking notes during meetings the CEO attends and making sure the action items from the meeting are executed.
- Creating and maintaining cross-departmental relationships to enable leadership success.
- Acting as the communication arm for the CEO with other executives, clients and/or major stakeholders.
- Reviewing Internal and External Communications: drafting company newsletters, reports, pitch decks, speeches or presentations for the CEO.
- Serve as liaison between staff, executives, senior leaders, and CEO, regarding company climate, employee well-being, project updates, proposals, and planning
- Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
- Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects
- Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications.
Skills and Qualifications
- MUST THRIVE in a fast paced, constantly evolving, high-energy environment of hard workers
- Must be organized, dedicated to efficient productivity, and be a strategic thinker
- Must have high EQ and communicate well with all personality types.
- Master’s degree in Business Administration or similar field
- 5+ years in a business or executive management role
- Proven experience organizing and directing multiple teams and departments
- Excellent communicator in written and verbal form
- Experience planning and leading strategic initiatives
Preferred Qualifications
- Experience with data analysis
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong project reporting skills, with a focus on interdepartmental communication.
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