Property Manager

Job Description

The Property Manager manages the day-to-day operations of property or portfolio of properties including oversight of vendor relations, tenant relations, and administrative duties. Selects and manages service partners. Oversees bidding process of service partners and other vendors. Handles construction management of Tenant improvements, capital and other projects. Oversees the monthly reporting process, responsible for crafting annual budgets and business plans. Oversees day-to-day aspects of all property management functions. Builds positive tenant relations through day-to-day contact and issue resolution. Manages and/or oversees administrative and operations staff. Promotes a culture and demonstrates market leadership that is committed to sustainability and strategic energy management.

Essential Functions

Essential Functions include but are not limited to:

Service Partner Relations

• Manage, write and approve contracts with service partners.  Keep on-going contracts up to date.
• Conduct competitive and ethical bidding procedures for building services to ensure quality and competitive pricing.
• Oversee work of service partners.  Conduct frequent service inspections of buildings.
• Develop relationships with service partners.  Spend time in the field meeting the vendors and building relationships.
• Deliver and/or oversee customer service training to service partner employees.
• Oversee tenant and capital improvement projects.  Work closely with the chief engineer and engineering staff.

Tenant Relations

• Act as Unico’s ambassador to building tenants, resolving issues as they arise.
• Maintain open line of communication with building tenants.
• Preserve tenant relations when transitioning property to another owner.
• Ensure available spaces are ready to show.
• Conduct annual tenant surveys and implement necessary changes generated from survey results.

 Administrative

• Generate budgets for operating expenses.
• Compile budget data for both revenue and expenses.
• Manage operating expenses for property portfolio.
• Oversee monthly management report preparation.
• Approve invoices and purchase orders.
• Manage day-to-day operations of building.
• Provide leadership and team support for the building staff.  May supervise staff of 1-3.
• Prepare and deliver annual review for administrative and operations staff.

Skills

• Possess good understanding of basic accounting. 
• Ability to plan, manage, and carry out a variety of projects to meet overall property goals.
• Ability to write, summarize, and present data in a clear and concise management reports.
• Ability to provide supervision and direction to administrative and operations staff.
• Ability to manage multiple projects simultaneously through effective time management and organizational skills.
• Excellent written & verbal skills.
• Demonstrates sound judgment, and is detail oriented.
• Work requires ability to operate various computer software programs, specifically Microsoft applications Word and Excel.
• Strong customer service orientation.

Qualifications

• Bachelor’s degree in business management or related field.
• 5-7 years’ experience in construction and property management.
• Real estate license required in state where operating.
• CPM, CCI or RPA certifications would be preferred.

ADA Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: work at a stationary work space for long periods of time, with mobility to move throughout the office; use a PC, constantly reaching with hands and fingers and keyboarding extensively; work in close contact with small and large groups as frequent communication with others is required, including use of the telephone; be able to read and write documents in hard and electronic copy, including those requiring great attention to detail; have the physical strength and agility to handle routine office tasks and machinery.   Occasional travel may be required for certain employees depending on location.

This position is in a standard office environment with desktop business equipment and frequent telephone calls.  Noise level is moderate.  Frequent interruptions are common, while under deadlines and time constraints. 

Unico Properties LLC is an equal opportunity employer. All candidates will receive consideration without regard to disability, protected veteran status, or any other status or characteristic protected by applicable local, state, or federal law.