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CBRE

Administrative Assistant, Brokerage Support

Salary
Competitive
Employment
Part Time
Real Estate Field
  • Finance / Investment
Location
Los Angeles
 CA
Postal Code
90001
Country
United States

This job is no longer active.

Description


JOB SUMMARY


Provides crucial administrative functions that directly impacts high level sales professionals and leadership with successfully achieving business objectives. Upholds CBRE s World Class Service within each interaction and support function including but not limited to brokerage administrative services, supporting marketing initiatives, and managing corporate processes.

Ideal candidate will have experience in supporting multiple Executive Level Leaders and/or Successful Sales Teams within client-facing environments.


ESSENTIAL DUTIES AND RESPONSIBILITIES


Sales administration deliverables includes a wide level of complexity (i.e. project tracking, editing and proofing marketing templates, calendaring, distributing correspondence, preparing and maintaining files and arranging meetings, meeting minutes, budget tracking, schedule updates, etc.).

Interfaces with sales professionals, department staff, etc. regarding marketing and client requirements; gathers necessary information to complete marketing tasks; works with stakeholders on appropriate methodology on creation of marketing and presentation materials.

Creates and maintains a marketing template library of company-sanctioned marketing materials that may include maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using advanced desktop, graphic, and mapping software.

Creates standard listing and commission agreements; coordinates non-standard listing creation, requests and approvals with sales/client facing professional(s) and legal department(s); in coordination with other departments, maintains and tracks listings and commission agreements.

Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).

Generates standard and ad hoc reports as required and assist with website updates (as needed). Assists with project tracking by updating project logs, task lists, preparing project status reports.

Coordinates the distribution of internal and external marketing information. Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations.

Other duties as assigned.


QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE
  

High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.


CERTIFICATES and/or LICENSES
  


None


COMMUNICATION SKILLS
  


Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.




FINANCIAL KNOWLEDGE
  


Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


REASONING ABILITY
  


Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


OTHER SKILLS and ABILITIES
  


Intermediate experience with Microsoft Office Suite.


SCOPE OF RESPONSIBILITY
  


Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.


Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans

Job Function


Not specified

 

Job Sector


  • Alternative Investments
 

Experience


N/A


This job is no longer active.

 
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