Administrative Assistant

A multi-national real estate company based in NYC is looking for an Administrative Assistant to assist the Accounting and Audit departments in the corporate office. The position will report to multiple department heads.

The duties of the Administrative Assistant will primarily consist of the following but not limited to:

• Track the submission of reports from outside managing agents and follow up when not received
• Assist with the billing and collection of accounting fees
• Preparation of audit files and scanning and filing of completed financial statements and audit files
• Maintain file organization
• Manage distribution of accounts payable invoices to proper workflows
• Scanning checks for remote deposit
• Input of Journal Entries and Wire Transfers into the General Ledger Software
• Create quarterly cash reports and communicate to management
• Input investor information into investor database

Skills/Qualifications/Requirements:

• Proficient with Word, Excel and with PDF files
• Proficient with email (Outlook)
• Possess great organizational skills and an ability to manage multiple tasks at one time
• Ability to communicate effectively, both verbally and with professionally drafted written correspondence
• At least 3 years of experience as an Assistant in an accounting department
• Experience working in a real estate firm is a plus

COMPANY CULTURE

Time Equities is all about its people. Many of the key personnel are industry leaders in their fields, and most of the senior staff has been with the company for more than 20 years. Working together as a close-knit team, TEI offers employees an entrepreneurial environment and provides resourceful learning opportunities across all of its departments (acquisitions, tax/finance, legal, accounting, brokerage, etc.) in order to promote personal and career growth.