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Assistant Project Manager

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Washington
 DC
Postal Code
20036
Country
United States

This job is no longer active.

Description


Job Overview: The Assistant Project Manager will provide a combination of development and construction project coordination, management and administrative support for projects located in the Washington, D.C. metro area.

Primary Duties and Responsibilities:

  • Assist in the procurement of contracted services including prequalification, preparation of the RFP/RFQ package, analyzing responses, and making the award recommendation
  • Manage contracted services agreement workflow from initial draft through full execution including securing necessary approvals, signatures, and distribution
  • Prepare and maintain contract procurement tracking log from issuance of RFP/RFQ through full execution and distribution of signed agreement
  • Assistance with drafting and administration of monthly project debt and investor reporting to internal and external clients
  • Preparation of project status reports, compiling, maintaining and evaluating project logs and supporting information for inclusion into monthly reports
  • Assist accounting with invoice processing, job cost coding, budget uploads and revisions, monthly draw requests
  • Prepare and maintain contract change order logs for each contracted service provider including submitted and forecasted cost changes
  • Attend project meetings, create and issue meeting agenda and follow up action items as requested by supervisor, review meeting notes published by others for accuracy and completeness
  • Prepare and maintain client commitment tracking log for deliverables and or actions agreed to by client associated with the project
  • Prepare and maintain a tracking log for permits and incoming utility services, both temporary and permanent, and developer posted bonds
  • Prepare and maintain a tracking log for certificates of insurance and lien waivers provided by contracted service providers
  • Responsible for collecting all project close out deliverables from contracted service providers and transmitting to property management (and others as requested)
  • Responsible for project file archives
  • Responsible for coordinating, creating, organizing, and managing document sharing sites
  • Coordinate and maintain project Emergency Action Plan and Emergency Call List
  • Coordinate and schedule project meetings
  • File management, including an emphasis toward paperless filing; Establish physical file structure to parallel e-filing; manage conversion from corporate network drive shares to intranet sites and extra-net file sharing
  • Maintain project site office equipment, including supply ordering, and act as the designated emergency coordinator
  • Retrieve and distribute mail, and process requests for overnight mail and delivery services
  • Assist with the preparation of presentations (PowerPoint presentation and handout materials)
  • Coordinate, organize and manage setup of temporary on-site construction office (IT, furniture, office supplies) and work at jobsite location

 

Qualifications:

  • 3 – 5 years of project support experience working for a real estate developer or general contractor
  • Experience working with project accounting processes including budgets, invoices, and draw requests
  • Proficiency in grammar, spelling, writing skills; ability to quickly discover errors and correct
  • Excellent communication skills – written, oral and interpersonal
  • Aptitude with Microsoft programs (Outlook, Word, Excel, PowerPoint)
  • Experience with construction software management program preferred as well as knowledge of basic construction terminology
  • Highest level of personal integrity and ethical standards
  • Strong personal initiative and desire to succeed in a demanding, entrepreneurial environment
  • Ability to work independently and with a diverse group of people in a collegial, team framework

 

 

 

Job Sectors


 

Experience


2+ to 5 years


This job is no longer active.

Project Management Office Washington Full Time DC Administration, Construction, Project Management Construction Services Manager other