Property Manager Office/Industrial

Job Description

The responsibilities include daily operation of a portfolio of properties. May manage commercial, industrial, or office properties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Daily trouble shooting of all building issues including but not limited to HVAC, plumbing, electrical, roofing, landscaping, parking lots, lighting, flooring, and landlord/tenant communications. Oversee repairs and tenant improvement work
• Coordinate the operational aspects of the property in a manner, which protects, maintains and improves the value of the client's assets includes coordinating repairs, maintenance and site inspections.
• Manage and evaluate contracted services asrequired; monitor performance per scopes of work and contractual agreements. Review, bid and negotiate third-party vendor contracts.

· Customer Service - There is considerable emphasis on this very important job function

• Superior Tenant relations

· Coordinate customer relation functions and holiday activities/gift distribution

• Develop, prepare, present and manage annual and multi-year operating expense and capital budgets
• Ability to plan and manage within budget and time constraints

· Perform monthly variance reports, ensuring accurate data updates of any lease changes

• Understanding of commercial leases, routine accounting methods

· Processing of Accounts Payable

· Collections of Accounts Receivables (limited to charges for Tenant Authorized work)

· Learn Yardi and become proficient in its use

• Mentor and train APM’s and TSR.
• Develop and maintain positive relationships with all service providers.
• Implement preventive, ongoing and anticipated maintenance/repair programs
• Development of a comprehensive capital improvement schedule for each property. Monitor all capital improvement projects in the building.
• Prepare available spaces for leasing and prospective tenants
• Act as liaison between customer and construction management and participate in punch list walk-through and follow-up
• Coordinate tenant move-ins and orientation
• Work well with other department personnel toward common service delivery goals, tenant satisfaction.
• Establish and maintain an effective system of communication within the organization, and establish and maintain effective working relationships with diverse groups and individuals.

· Prepare and maintain a variety of written materials such as reports, documents and correspondence, using a computer.

· Perform other related duties as assigned.

The ideal candidate should have strong communication skills, be capable of handling multiple projects, and interact with diverse tenants. Self-management and multi-tasking capabilities are a must. Additional preference will be given to candidates who demonstrate a proactive, customer-service-based approach to property management.

Experience & Qualifications:

· Real Estate License required

· Bachelor’s degree preferred

· Experience in managing multi-site portfolios

· Superior client relationship management skills

· Highly organized and able to multi-task

· Must look and act in a professional manner

· Must be organized and task oriented, able to work in a fast-paced, team- oriented environment with multiple deadlines, and adapt readily to changing priorities while maintaining an approachable, friendly demeanor

· Must be able to manage and develop effective working relationships with vendors, contractors, and tenants

· High energy individual with ability to work without direct supervision; Self initiator with the ability to problem solve and multi-task effectively

· Requires strong verbal and written communication skills and effective organizational and problem solving skills

· Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, provide information in a clear and concise manner

· Adept at using Outlook, Excel, Word and Power Point. Yardi experience a plus

Benefits:

• 401(k) & Matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Bonus 
• Tuition reimbursement