Capital Markets Operations Coordinator

  

Responsible for performing general support and administrative functions for the Capital Markets group.

Scope: Focus on either/or:
- a small specialty group
- additional support to a large vertical or specialty group within Capital Markets

ESSENTIAL DUTIES AND RESPONSIBILITIES

  

Performs day-to-day administrative support tasks for the department including but not limited to: typing, formatting and producing documents and reports, distributing correspondence, preparing and maintaining files and arranging meetings.

Assists with Capital Markets administration deliverables (i.e. meeting minutes, budget tracking, schedule updates, marketing information, etc.).

Assists with project tracking by updating project logs, task lists and resource allocations as requested; prepares standard project status reports for Capital Markets department, client and management; reports typically include: status update, budget, schedule and risk.

Experience with lease abstraction, proposals or offering materials, and/or Argus knowledge.  Possesses the ability to write and produce offering materials, understand market dynamics and have a general understanding of basic commercial real estate terms. 

Creates and maintains library of a wide variety of template, company-sanctioned marketing materials that may include maps, advertisements, demographic reports, and executive summary brochures for in-house and client presentations using advanced desktop, graphic, and mapping software.

May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral marketing materials for mass mailings and communication.

Interfaces with sales professionals, department staff, etc. regarding marketing and client requirements; gathers necessary information to complete marketing tasks; works with stakeholders on appropriate methodology on creation of marketing and presentation materials.

Assists with projects as needed.

Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

  

No formal supervisory responsibilities in this position.

  

High School diploma or General Education Degree (GED) required with a minimum of 2 years related experience. Bachelor's degree from a four-year college or university preferred.

None

COMMUNICATION SKILLS

  

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc. 

Experience with desktop, graphics, and presentation software and technology preferred.

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans