Business Unit Lead Contract Support

Job Description

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This is a pipeline req for a future position:

We are looking for a collaborative, finance savvy, contract manager that is a self-starter and can work autonomously for a new client. The purpose of this position is to provide administrative/operations, accounting and finance support, and management of supplier contracts for a Global Client with multiple site locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Operations

Administrative management of CMMS systems and work allocation (planned and reactive) Procurement dashboard. Collating monthly contract review alongside Account Leader to support presentations and prepare monthly and quarterly customer meeting documentation.

Governance

Preparing information for the contract reviews and other site-based information requests

People

Maintenance of training records, functional onboarding of new employees and facilitation and coordination of team and employee engagement activities

Customer Relationship Management

Maintain positive relationship with function specific customers, particularly in finance and AP community troubleshooting, data and site information.

HSE

Responsible for administrative tasks related to HSE such as logging hazards and upkeep of logbooks. Responsibility for logbook management shared with Account Leader and site operations team.

Finance

Full responsibility for managing and reporting on functional component of contract finances i.e. raising Service Orders & Purchase Orders, Billing, Invoice Pool, Process Timesheets, Debt Management, housekeeping of Dynamics and Site Files, WebQuote (or client equivalent of Quoting system). Partner with Account Leader to ensuring month end results are maximized & financial accounting / forecasting is accurate.

SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position.

May provide informal assistance such as technical guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High School diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of four years of related experience and/or training. Finance and accounting skills are a plus.

CERTIFICATES and/or LICENSES Preferred but not Required: C.P.M., C.P.S.M. or N.A.C.M. certifications or eligibility

An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and/or ABILITIES

Intermediate skills with Microsoft Office Suite. Ability to achieve working level skills in either a contracts database or Ariba Contracts Management Module. Experience with Dynamics AX a plus.

SCOPE OF RESPONSIBILITY

Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

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