Property Administrator

Job Description

Come join LA’s most innovative real estate investment and operating company!  Rising Realty Partners currently owns and manages over 6 million square feet of office assets throughout the Greater Los Angeles area, Denver, Las Vegas, Houston, and Kansas City.  From low rise suburban corporate structures, gorgeous historical assets downtown, high-rise office and flex industrial our record of success in real estate investment is spurring growth, and with our new acquisitions, we are looking for the most creative, driven and talented professionals the industry has to offer.
 

The Property Administrator position offers a great opportunity to begin a career in property management while working in a fun non-corporate environment that offers growth potential. 

Rising Realty Partners is currently seeking to fill a Property Administrator position in Long Beach, California. The property is situated right on the water with fantastic views and abundant outdoor common space to enjoy.  This position requires previous administrative support experience.  The Property Administrator will be responsible for support of the Property Manager and day-to-day operations at the building.  This position will report directly to the Property Manager.
 

Key duties and qualifications include:

• Certificate of Insurance Management (Tenant & Vendor)
• Tenant Relations, Customer Service, and Requests
• Management of front desk.
• Assist with monthly tenant rent statements and aged receivable management and collection efforts.
• Weekly accounts payable processing, including scanning, organizing daily incoming invoices and confirming invoice coding is correct per budget.
• Manage building access requests and new tenant access badges.
• Track and manage work orders.
• Coordinate events and seasonal decorations.
• Draft tenant correspondence and distribute.
• Assist in drafting accruals.
• Assist in drafting monthly reporting.
• Assist in compiling documentation for funding requests.
• Draft vendor service contracts.
• Manage tenant move-ins and move-outs.
• Assist in vendor management.
• File management
• Manage phone calls and assist Property Manager in response and resolution.
• Coordinate lease administration.
• Provide assistance in all other areas as requested by Property Manager.
   

Key Qualifications include:

• Previous experience in administrative role.
• Bachelor’s degree from four-year college or university preferred.
• Strong oral and written communication skills.
• Proficient in:  Yardi, MS Excel, MS Word, MS Power Point, MS Outlook, Chrome.
• Knowledge and understanding of basic accounting and finance.
• Ability to manage multiple priorities in fast-paced work environment.
• Adaptable with ability to change priorities on short-notice.
• Excellent time management skills.
• Willingness for expansion of duties over time.
• Team player attitude.

Required job duties will be discussed in detail during our interview process.