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Facilities Operations Supervisor

Salary
Competitive
Employment
Full Time
Work Place
Part Remote
Real Estate Field
Location
San Francisco
 CA
Postal Code
94102
Country
United States

This job is no longer active.

Description


JOB TITLE: Facilities Operations Supervisor

 

LOCATION: SAN FRANCISCO/SACRAMENTO

 

JOB OPENING #: 5598

 

 

OVERVIEW

The Judicial Council of California is accepting applications for the position of Facilities Operations Supervisor for the Facilities Services Office.  


The Facilities Operations Supervisor is responsible for independent supervision of field staff, oversight and implementation of facility management, operations, preventive maintenance, and code compliant maintenance program in a multi-county territory, independently planning and coordinating all Facility Management Administrator (FMA)-level field staff and contracted service providers engaged in managing and maintaining court facilities. The Facilities Operations Supervisor ensures alignment of facility management priorities with those of the Supreme Court and statewide appellate court administration. The incumbent will be responsible for the implementation and oversight of a comprehensive statewide preventative maintenance program, including but not limited to on-site facilities review and evaluation to ensure facilities preventive maintenance, and asset preservation goals are fulfilling contractual obligations of all courts including Superior Courts. Incumbent will be responsible for initiating and managing service provider contracts, budgets, procurement, vendor performance reviews, and other facility management contracts.


The Judicial Council strives for work-life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station in downtown San Francisco.  In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

 

The successful candidate will be expected to work in the San Francisco or Sacramento office. Hybrid work schedule (in-house/remote) for 2022. The successful candidate is required to be physically in the San Francisco office approximately 40% of the time unless otherwise directed.

 

RESPONSIBILITIES

  • Manage facility management, operations, maintenance, and project management program for the Supreme Court and Appellate courts statewide; independently planning and coordinating all staff and contracted services engaged in managing and maintaining court’s operations. Authorize, verify, and approve work conducted by service providers and contractors. Conduct comprehensive on-site facilities review and evaluation to ensure facilities meet operational, maintenance, and asset preservation goals:
    • Work closely and collaboratively with the Clerk and other court staff of the Supreme Court and District Court of Appeal, coordinate with service providers and landlords for leased facilities to ensure that demand and preventive maintenance is conducted in a timely manner to meet contract and industry quality standards and prolong life of equipment and assets.
    • Analyze and review operational building practices to ensure that equipment is operating efficiently while meeting the needs of the court. Conduct on-site facilities review and evaluation and anticipate facilities operations, maintenance, and asset preservation needs. Recommend operational and equipment efficiencies to optimize energy use, and plan improvements or equipment upgrades to reduce cost.
    • Establish and maintain positive high-level relationships with court executives and court facilities staff to accomplish mutual goals and objectives that are in the best interests of all entities including the public. Collaborate with the Clerk of the Court and Service Provider to plan, control, and determine necessary project work to preserve, maintain, and improve court facilities.
    • Verify work qualify of service providers and contractors to meet established requirements and provide feedback for validation of work or improvement as necessary.
    • Working closely and collaboratively with the Court and Facilities Services staff, coordinates the architecture design process for facility alterations to ensure the court’s functional requirements are met, including mechanical, electrical, structural, plumbing, energy, and compliance with the American Disabilities Act (ADA) requirements.
  • Oversee the implementation of a comprehensive statewide preventative maintenance program;
    • Verify service provider contract deliverables statewide preventive maintenance program.
    • Overseeing the development and maintenance of preventive maintenance budget.
  • Supervisory duties:
    • Recommends selection of staff;
    • Trains staff and proposes internal and external training courses and workshops;
    • Provide career development and planning for staff;
    • Approves time off requests;
    • Review and approves time sheets;
    • Evaluates employee performance and conducts performance reviews;
    • Administers discipline as required.

 

MINIMUM QUALIFICATIONS

Bachelor’s degree, and five (5) years of building structure/systems management, facilities maintenance, project management, and budgeting/cost analysis experience, which includes one (1) year of supervisory experience. An additional four years of professional experience in the assigned function as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

 

OR

 

Three (3) years as a Facilities Management Administrator, Security Coordinator, or other level (C41) class with the Judicial Council of California or three (3) years of experience performing the duties of a class comparable in the level of responsibility to that of a Facilities Management Administrator or Security Coordinator in a California Superior Court or California state-level government entity and a) completion of training courses on topics related to effective supervision within 6 months of promotion; or b) one year of previous supervisory experience.

 

LICENSING AND CERTIFICATIONS

− Valid driver’s license.

 

OTHER

As a condition of employment, employees must provide proof of full vaccination against COVID-19, or undergo weekly COVID-19 testing. Proof of vaccination, if submitted, must be received before the start date. If you have questions about these requirements, you may confidentially submit them to Human Resources (415) 865-4260.

 

Additionally, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

 

HOW TO APPLY

To ensure consideration of your application for the earliest round of interviews, please apply by 5:00 P.M. on June 6. 2022. This position requires the submission of our official application, a resume and a response to the supplemental questions.


To complete an online application, go to job opening #5598.


The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation.  Reasonable accommodation needs should be requested through Human Resources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.


PAYMENT & BENEFITS

$7,599.00 - $11,398.00 per month

(Starting salary will be $7,599.00 per month)

 

Some highlights of our benefits package include:

  • Health/Dental/Vision benefits program
  • 13 paid holidays per calendar year
  • Choice of Annual Leave or Sick/Vacation Leave
  • 1 personal holiday per year
  • Up to $130 per month reimbursement for qualifying commuting costs 
  • CalPERS Retirement Plan
  • 401(k) and 457 deferred compensation plans
  • Employee Assistance Program
  • Basic Life and AD&D Insurance
  • FlexElect Program
  • Pretax Parking
  • Long Term Disability Program (employee paid/optional)
  • Group Legal Plan (employee paid/optional)

 

 

 

 

 

 

The Judicial Council of California Is an Equal Opportunity Employer.

 

Supplemental Questions

 

To better assess the qualifications of each applicant, please provide a response to the following questions:

 

  1. Do you have any other employment by the State of California that is not already provided on your application? If yes, please list the specific departments or agencies for which you worked. If you have no prior state service, please state “none”.

 

 

  1. Do you have a current valid California’s driver’s license?
 
 

Experience


5+ to 7 years


This job is no longer active.