Payroll & Benefits Specialist

Job Description

Essential Functions

• Responsible for all payroll activities, liaison between the company and third-party payroll administrator (ADP).
• Successfully handles the creation of a new payroll state where LBA employs individuals.
• Maintains HRIS (ADP Workforce Now) to ensure accurate and up-to-date records are kept for all payroll and employment-related activities.
• Keeps track of hourly rates, wages, benefit rates, new hire information, etc.
• Gather information on hours worked for each employee and reconcile the timekeeping system and records, looking for discrepancies.
• Calculates the correct amount incorporating overtime, deductions, bonuses, etc.
• Supports processing taxes and payment of benefits, issuing electronic payments, and distribution of payroll checks.
• Processing of payroll taxes for San Francisco, Washington, and Oregon.
• Provides tax reporting information such as quarterly earnings, paycheck stubs, YTD earnings, W2 copies, and 401k information to the VP of Tax when requested.
• Receives approval from upper management for payments when needed.
• Addresses issues and questions about payroll from employees and managers.
• Primary point of contact for all incoming Verifications of Employment requests.
• Process monthly benefit carrier invoices in a timely manner to avoid any lapse in coverage.
• Responsible for the coordination of annual flu shot clinic for employees.
• Responsible for processing all HR-related invoices such as agency fees, subscriptions, memberships, etc.
• Will provide to Corporate Accounting necessary monthly reports to assist them in G&A.
• Process and provide all Corporate Accounting monthly and quarterly payroll reporting to include: segment analysis, vacation liability, headcount, HR 5906 budget.
• Provide support to the annual Benefits Open Enrollment and Flexible Spending Account Enrollment.
• Primary contact for all tier-one level support for benefit-related questions.
• Responsible for partnering with KPMG and EY with annual payroll-related audits.
• Compiles necessary data for MARSH for annual workers compensation market renewal.
• Support and assist with third-party annual workers compensation audit.
• Maintain all electronic employee documents in paperless system DynaFile.
• Tracks and processes paperwork requiring signatures and authorizations using internal forms and DocuSign.
• Provides customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees regarding payroll, benefits, and PTO.
• Supports learning and development as well as workplace culture initiatives.
• Under the leadership of the VP, of HR, develops into a vital source of human resources information, answering any questions employees may have.
• Provides administrative support to the Human Resources department including other related clerical duties.

Education and Qualifications

• A Bachelor’s degree in accounting, finance, human resources, or related field is required.
• Must possess 2 years of payroll processing experience; multi-state payroll required.
• Experience with ADP Workforce Now and EZ Labor is highly desirable.
• The successful candidate must also be a team player with a positive attitude and effective communication skills.
• Exercises good judgment and maintains confidentiality in maintaining critical and sensitive information, records, and reports.
• Demonstrates a solid understanding of general accounting fundamentals and payroll best practices.
• Proficient in Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, and Excel) is required.
• Communicates clearly and concisely, both orally and in writing.