The purpose of this position is to provide business operations administrative support to a department and/or manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
Establishes and maintains record keeping and filing systems.
Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
Completes expense reports and handles reconciliation of receipts for a designated work group.
Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.
Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate experience with Microsoft Office Suite.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Colorado Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Administrative Assistant position is $35,000 annually and the maximum salary for the Administrative Assistant is $50,000 annually . The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
This job is no longer active.