Personal Assistant (REMOTE)

Job Description

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary. 

Responsibilities

• Coordinate and schedule calendar appointments
• Manage all incoming and outgoing communications.
• Schedule travel
• Planning events

Qualifications

• Bachelor's degree or equivalent
• Ability to handle multiple tasks while staying organized.
• Ability to travel.
•  

• As a Personal Assistant to a Board Director at DLR Group you will be responsible for providing project administrative assistance to the project teams as well as finance analysis desk support. You will be responsible for the Project details once the project is awarded. This includes coordination with project managers and teams, specifications, field information, tracking of addenda and maintaining project documentation.

  Elevate the human experience through designs

  The successful candidate will:

  • Maintain confidential information as it relates to projects.

  • Assist Project Managers with other aspects of the team and project management.

  • Be flexible and creative in finding solutions to keep projects and teams moving forward.

  • Organize as Account Receivable and Account Payable.

  • Invoice vendors.

  • Answer incoming Business calls.

  • Perform basic accounting tasks such as order entry and expense reporting.

  • Coordinate conference rooms, events, and meetings.

  • Make travel reservations, manage office calendars, and distribute mail.