Office Manager / Controller

Job Description

Skyway Equities is hiring an Office Manager/Controller to assist in office operations of a real estate development company in New York.

Job Functions:

• Administration and upkeep of corporate documents
• Organization and maintenance of Real Estate project documents such acquisition closing documents, financing documents, Joint-Venture documents, leases, property management agreements, etc.
• Internal Bookkeeping
  • For office expenses, payroll and administrative expenses
  • Budget, equity and loan draws reconciliations for our projects; review, approval and processing of invoices and funding requests from our partners
  • Coordination of reparation of quarterly and annual accounting reports and tax declarations
  • Coordination of accounting and tax information at the JV level from our partners to our CPA and fiscal council
• Corporate accounting if CPA certified
• Tax payments and compliance for our corporate entities (with assistance of our fiscal council)
• Treasury:
  • Payments of office expenses, project expenses, payroll, taxes, insurance etc.
  • Administration of all our bank accounts, payments, wire transfers and credit cards
• Office management:
  • General maintenance of the functionality of the office operations, purchasing of office supplies, making sure printer, telephone, internet functions and we are compliant with all labor law and building codes policies displays in the office
  • Coordination with appropriate support groups repairs and maintenance
  • Assist with mailings of documents, printing jobs, bindings etc.
  • Insurance analysis, payment and compliance at corporate and project level
  • Office rent analysis, negotiations, and office rent contact renewals
  • Souring of better cost/quality providers: lawyers, CPAs, payroll firms, tax advisors, and other providers such as internet, telephone, insurance, brokers etc.
• HR support
  • Processing of payroll via ADP platform
  • Assistance in recruiting process: interviewing, hiring paperwork, maintaining employee records
  • Implementation of employee termination in accordance with local regulations, termination paperwork and follow up procedures.

• • Coordination of compliance with required programs and documents (with assistance of the ADP platform), maintain and update employee handbooks etc.
  • Setting up of 401K o medical benefits if required
• Property Management Coordination
  • Supervision of property managers at our properties
  • Negotiation and maintenance of property management contracts
  • Rent collections / receivables administration
  • Supervision and approval of leasing brokers and new property manager selection

The ideal candidate will have:

• A Bachelor's degree
• CPA designation or related accounting background
• Experience in office operations, establishment of workflow and processes
• HR training is a plus
• Experience at a Real Estate Development firm
• Ability to excel in a small entrepreneurial team environment
• Proactive attitude to problem resolutions
• A professional and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality, and focus.
• Knowledge of Spanish is a plus

What we offer:

• Opportunity to work in a highly dynamic entrepreneurial environment
• Potential for growth as the firm expands its operations in the US
• Opportunity to get involved in other areas of business depending on the skillset and abilities

If you feel this is the right fit for you, please apply and send us your resume. A cover letter outlining your experience for this role is also greatly appreciated.