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Assistant Property Manager

Full Time
Work Place
Real Estate Field
Postal Code
United States

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Responsibilities include but are not limited to:

  • Develop and maintain working relationships with tenants and decision-makers
  • Coordination and implementation of portfolio-specific tenant outreach programs
  • Address tenant concerns quickly, professionally, and economically
  • Attend regular meetings with Senior Property Manager and key tenants to review property operations
  • Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
  • Review, code, submit and track vendor invoices
  • Prepare purchase orders and service agreements
  • Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
  • Coordinate tenant survey process, including annual action plan implementation
  • Maximize recoverable income on a property-by-property basis
  • Prepare tenant billings
  • Monitor and collect accounts receivables from tenants
  • Work with the Senior Property Manager to develop and manage operations within each respective property budget
  • Assist and support the Senior Property Manager in the preparation of monthly property financials
  • Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
  • Inspect properties on a consistent basis and make recommendations based upon data collected
  • Assist with collection and coordination of market data, including market rents and operating expense estimates
  • Coordinate all phases of pre- and post-move in process
  • Oversee projects as requested by Senior Property Manager
  • Schedule meetings with vendors, and facility maintenance teams as needed
  • Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
  • Regularly review receivable reports and follow up on delinquent payments
  • Performs other duties as assigned by Senior Property Manager and Regional Property Manager
  • Perform all duties assigned to the Senior Property Manager in their absence
  • Ability to travel 15%
  • Attendance is an essential function of the job


  • Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
  • Professional designation from BOMA, IREM, or CCIM is preferred
  • Minimum of 3 years of experience in commercial real estate property management
  • Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
  • Ability to multi-task and prioritize tasks
  • Experience in the analysis of operational and financial data
  • Possess strong initiative and sense of personal responsibility
  • Ability to establish and maintain rapport with business community and interact with various levels of professionals
  • Excellent organizational, written, and verbal communication skills
  • Base Salary (based upon, and subject to, candidate experience): $73,000 - $88,000 (plus generous cash incentives)

Job Sectors



2+ to 5 years

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