Office Manager

Job Description

Overview

A NYC family office focused on commercial real estate and healthcare investments seeks an office manager to help streamline internal processes and establish the necessary infrastructure for continued growth.

Employer (Confidential)

The employer is a family office focused on real estate and healthcare investments and is based in NYC.  The firm (along with its predecessor entity) has a 40-year track record in real estate and healthcare investing.  The firm is now managed by two second-generation principals who seek to methodically grow an existing portfolio which already includes significant holdings in commercial real estate and healthcare-related assets.

Role – Office Manager

The successful candidate will play a key role in developing the systems and processes that will streamline operations.  The Office Manager will support general office and corporate administrations, and will also have direct involvement in existing investments as well as new acquisitions.  The successful candidate will be a key hire for a team looking to expand and can present meaningful opportunity for learning, responsibility and growth.

Responsibilities

• Work closely with principles to create infrastructure for growth
• Collaborate with owners to reconfigure administrative processes and assume ownership of administrative work
• Manage office administration and back-office operations
• Support orderly flow and retention of documentation
• Manage correspondence
• Investment / asset level responsibilities include certain leasing, coordination, and basic accounting functions for specific investments (eg; tenant correspondence, managing work orders, tracking leases, financial and partner reporting, etc)

Skills & Qualifications

• Bachelor’s Degree
• 3+ years of relevant experience
• Proficiency in Microsoft Word, Excel, Powerpoint & Quickbooks
• Strong organizational skills
• Self-starter who enjoys working independently and in an entrepreneurial environment
• Ability to assess process issues and work collaboratively and creatively to improve them
• Strong communication skills
• Working knowledge of basic accounting / bookkeeping
• Ability to think laterally and anticipate problems
• Familiarity with commercial real estate is helpful

Compensation

• Commensurate with experience