Job Description

Assistant Property Manager

• Assist Property Management in promoting, establishing, and maintaining positive relations with the tenants and with the day-to-day operations of the property. 
• Monitor work orders to ensure all requests are responded to in a timely manner and follow-up with customers to ensure service requests are completed to their satisfaction.
• Accounts payable: Code, process and track invoices for management approval and budget guidelines.
• Accounts Receivable:   Run monthly receivable reports for review and collection.  Generate late notices per lease agreements.
• Assist in the preparation of monthly and quarterly financial reports and the preparation of yearly operating budget.
• Maintain monthly rent roll for tenants and coordinate scheduled charges with accounting.
• Process Tenant Billings:  Track tenant utility, work order and improvement charges and bill back on monthly basis.
• Coordinate parking and security card access program.
• Assist in tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout, and inspection.
• Perform routine cleaning inspections to ensure compliance with building and management standards.
• Act as liaison between senior management and clientele to ensure favorable relations.
• Assist in the solicitation of bids and prepare vendor service contracts.
• Maintain insurance certificate for vendors and tenants.
• Lease Administration:  Prepare lease abstracts and have general understanding of landlord/tenant lease obligations.

• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Maintain office equipment, service contracts, organize and purchase supplies.
• Prepare general correspondence and memos.
• Update and file all documents for vendors and tenants.
• Maintain and update customer contact database.
• Organize, compile, and prepare reports for distribution.
• Support other special requests or projects as requested.

• Associate or bachelor’s degree preferred.
• 3 to 5 years of previous accounting experience preferred. 
• 2 to 3 years prior administrative experience and experience in commercial property and real estate management highly desirable.
• Proven customer service and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated proficiency with computer programs including Microsoft Office (Word/Excel). 
• Ability to organize and coordinate work efficiently and set priorities.
• Ability to work independently and as part of a team.
• Consistently projects professionalism.
• Ability to work under pressure and effectively meet deadlines.
• Ability to communicate effectively and courteously in challenging situations.

• Salary commensurate with experience and includes a company profit sharing program and performance-based bonus.
   

• Farley White offers an attractive benefits package available immediate upon hire.
• Includes Medical, Dental & Pre-tax Flexible Savings Account.
• Retirement savings program with company match.
• Company paid short & long-term disability, life insurance plan.
• Generous paid time off plan and company holidays.