Classification: Full-Time

Location: Hybrid out of Dallas-Fort Worth, TX or Austin, TX

 

ACMI Properties is a commercial real estate development firm focused on industrial development. We build industrial campuses centered on aerospace and national security needs. Our projects cater to the unique needs of companies engaged in advanced manufacturing, space systems, energy storage, chemical production, and propulsion systems. We are actively working on several ground-up projects (250,000-1,000,000 SF each) in multiple major markets across the United States. The company is rapidly expanding and poised for growth, which offers significant professional development and advancement opportunities to its employees across many departments.

 

The Executive Assistant will provide comprehensive administrative support to the development team, ensuring the efficient and smooth operation of all project management activities. The role involves coordinating communication, managing schedules, organizing meetings, handling correspondence, and supporting various tasks essential to the development process.

 

●       Provide administrative support to the development team, including scheduling meetings, coordinating travel arrangements, and managing calendars.

●       Organize and maintain project documentation, including contracts, reports, meeting minutes, and presentation materials.

●       Assist in the preparation and formatting of documents, presentations, and spreadsheets.

●       Coordinate and facilitate communication between internal teams, consultants, contractors, and clients.

●       Track and monitor project timelines, deliverables, and deadlines, and provide reminders and updates to team members.

●       Prepare meeting agendas, arrange meeting logistics, and take and distribute meeting notes.

●       Manage and respond to emails and other correspondence on behalf of the development team, ensuring timely follow-ups.

●       Assist in coordinating and organizing company events, site visits, and client meetings.

●       Support the preparation, submission, and tracking of Requests for Proposals (RFPs) and other project-related documents.

●       Assist in maintaining databases and filing systems, both electronic and paper.

●       Handle confidential and sensitive information with discretion and maintain high levels of professionalism.

●       Provide support in preparing expense reports, tracking budgets, and managing project expenses.

●       Manage ad hoc assignments and special projects as needed to support the development team.

 

●       Bachelor’s degree or equivalent work experience preferred.

●       Three (3) or more years of experience in an administrative or executive support role, preferably in commercial real estate, construction, or development.

●       Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks effectively.

●       Excellent written and verbal communication skills, with strong attention to detail.

●       Proficiency in Microsoft Office Suite: Excel, Word, Outlook, and PowerPoint.

●       Familiarity with project management software and tools (e.g., Microsoft Project, Procore) is a plus.

●       Ability to work independently and as part of a team in a fast-paced environment.

●       High level of professionalism, discretion, and confidentiality.

 

●                     Proactive, self-motivated, and adaptable to changing priorities and needs.

●                     Strong interpersonal skills with the ability to build relationships and work collaboratively across all levels of the organization.

●                     Problem-solving mindset with a positive and can-do attitude.

●                     Highly organized, detail-oriented, and capable of managing multiple tasks with accuracy.

●                     A team player who embodies a "We" before "I" mentality.

●                     Impeccable integrity, high ethical standards, and authenticity.

 

●       Ability to work extended hours if needed to meet deadlines.

●       Standard office conditions – standing or sitting for long periods.

●       Repetitive use of a keyboard at a workstation.

●       Occasional professional travel may be required.

●       Lifting and carrying up to 10 pounds.

 

 

ACMI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or other characteristics protected by federal, state, or local law.