Property Manager

Manage and administer the day-to-day operations of an in-house portfolio of office, industrial and retail product. tenant requests/property service logs; tenant HVAC usage; purchase spreadsheets; etc.  Coordinate and direct services such as property maintenance, repairs, and supplies with day porters, maintenance personnel, and vendors.  Perform other duties as assigned.

TASKS:

·         Prepare new tenant welcome packages & commencement letters.

·         Receive insurance certificates and verify lease funds are received prior to move-in.

·         Maintain ongoing positive relationships with tenants and vendors.

·         Review and answer correspondence from tenants and vendors.

·         Coordinate with vendor & keep record of yearly backflow tests required by the city.

·         Track vendor insurance certificates.

·         Maintain purchase order system and receipts for project purchases.

·         Run KW trends on HVAC computer.

·         Coordinate vendors and follow up on inspection of the interior & exterior of properties; walk buildings & suites to verify they are in proper condition.

·         Compile, store, and retrieve management data using computer.

·         Create leasing flyers for vacant office and industrial space.

·         Make recommendations to management with regards to maintenance or replacement of various systems/items throughout properties.

 

KNOWLEDGE:

·         General knowledge of administrative & office procedures and systems such as word processing systems, filing & record management systems, form design principles, and office terminology.

·         Knowledge of computer operations with emphasis in Microsoft Word & Excel.  

SKILLS/ABILITIES:

·         Communicate effectively with others, both verbally & in writing.

·         Working knowledge of basic office machines.

·         Ability to find information and identify essential information.

·         Coordinate actions in relation to others' actions.

·         Identify the nature of problems and reorganize information to get a better approach to problems or tasks.

·         Exercise discretion and independent judgment.

 

WORK ETHICS:

·         Employees should conduct their work according to the highest professional standards.  

·         Employees are expected to keep all work-related information strictly confidential.  

 

Compensation based on experience.