Assistant Property Manager

Job Description

• May direct the work of employees in lower job classifications.
• May assist in training newly hired employees. 

• Perform general office duties, order office supplies, answer phones, check mail, troubleshoot IT issues;
• Create vendor contracts, set up new vendors and process invoices for payment;
• Maintain certificate of insurance for all vendors and tenants;
• Conduct routine inspections and site visits to ensure our properties are maintained to a high standard;
• Administer tenant billing, invoicing, rent collection procedures and monitor aged receivable report;
• Coordinate all incoming tenant requests for maintenance or property amenities; 
• Coordinate and organize tenant appreciation events; quarterly newsletters;
• Participate in monthly leasing calls and maintain tenant lease files;
• Assist Property Manager with budget preparation, CAMs
• Assist in the oversight of building and tenant improvements;
• Complete monthly accruals, reclasses and variance reports;
• Assist with office tours, move-ins, and move-outs; 
• Assist with emergency and evacuation procedures;

• Ability to present information in a clear and concise manner, both written and verbally.
• Possess strong communication, organizational skills and problem solving skills.
• Has the ability to pay close attention to detail.
• Deliver a high level of customer service. 
• Valid driver’s license.
• High proficiency in MS Word and Excel.
• Ability to use computer including email and ability to learn property management software.
• Yardi, Payscan, MRI Angus, and Kardin knowledge a plus.

• Bachelor’s degree preferred;
• Two years of experience in commercial real estate preferred.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 
• Traveling to and walking the property/properties.