Assistant Project Manager - Design and Construction

Job Description

• Provide administrative and documentation support, including project scope definition, schedule tracking, and weekly reporting updates.
• Assist with bid leveling and contractor recommendations.
• Initiate and manage the contract and change order processes within e-builder to include COI and lien waiver processes.
• Coordinate vendor setup processes within e-builder.
• Assist with project permit tracking and follow-up.
• Maintain approved supplier lists and participate in vetting suppliers.
• Coordinate procurement agent communication and provide feedback on supplier performance.
• Assist with the processing of invoices and lien waivers pertinent to capital project and renovation execution.
• Assist with the management of vendors and third-party consultants/contact follow-up as needed for efficient and timely project execution.
• Corporate office touchpoint for assigned projects, project lead, and external project managing consultants (as needed).
• Lead the project closeout process to include gathering all required documentation to complete close out of the project. Organize all documentation and store in E-Builder.
• Ensure policies and procedures for project execution are being followed by all relevant parties and assist where required.
• Full project management of specialized capital projects as directed by VP of Design and Construction and assist with special projects.
• Project oversight and budget reconciliation of asset-managed projects as assigned.
• Update weekly reports to include project trackers and/or project summaries.
• Assist with the development of Capital Improvement Authorization (CIA) forms and Project Summaries to include benchmarking data.
• Collaborate with the D&C Team to identify areas for process improvement including reporting, benchmarking, and standardized processes.
• Provide support for asset disposition efforts as assigned.
• Travel may be required. 

• Ability to monitor compliance with construction, vendor, and similar contracts/agreements.
• Knowledge of construction, lodging, and real estate development is preferred, but not required.
• Proficiency in MS Project, Excel, Word, and PowerPoint, or other industry-related scheduling software systems.
• Good judgment and the business acumen to make well-reasoned decisions with respect to matters arising on a day-to-day basis. 
• Self-motivated, goal-oriented, and results-driven.
• Ability and desire to work collaboratively to ensure successful project execution.
• Ability to work independently, in a fast-paced environment while prioritizing projects to ensure timely deliverables.
• Must have strong organizational, interpersonal, and customer service skills.
• Must be detail-oriented and able to work in a highly dynamic and fast-paced environment. 

• Bachelor’s Degree or equivalent experience.
• Preferable knowledge of E-Builder and Yardi Voyager (Yardi Asset and Property Management Software) or enterprise accounting/project management systems.
• Preferable knowledge of construction management process including project initiation, execution, and closeout 
• Preferable knowledge of contract administration.
• 2 - 5 years of lodging industry or project coordination experience is preferred, but not required. 

• Position is based in Bethesda, MD 
• On-site in the office four days a week, with one designated remote workday. 

• $70,000-$75,000
• Target bonus up to 10%