Administrative Assistant - Office (NYC)

Job Description

• Manage calendars for COO and EVP, ensuring accuracy and that it is consistently up to date.
• Coordinate meetings and conferences, whether that be in person or over zoom.
• Collaborate with the travel agent to align schedules for car services, hotel prepayments, and any necessary itinerary updates.
• Track, record, and format expense reports for EVP ensuring a timely reimbursement process.
• Work with HR team to ensure clear accuracy of travel expenses.
• Serve as a point of contact and internal messenger for the COO and EVP while they are traveling.
• Screen all calls for COO, responding accordingly and taking notes of incoming calls effectively.

• Excellent verbal and written communication skills.
• Extreme attention to detail and ability to multitask.
• Positive, proactive work ethic and approach.
• Mature, responsible, and businesslike in demeanor.
• Professional in approach and appearance.
• Willingness to learn.
• Good organizational skills & problem-solving abilities. 
• Proficient in Zoom, and all Microsoft office programs including Outlook & Teams.
• 0 – 3 years of administrative experience.