Administrative Assistant - Office (NYC)

One of the top real estate private equity firms has an exceptional opportunity available within its administrative department.

Responsibilities:

Manage calendars for COO and EVP, ensuring accuracy and that it is consistently up to date.
Coordinate meetings and conferences, whether that be in person or over zoom.
Collaborate with the travel agent to align schedules for car services, hotel prepayments, and any necessary itinerary updates.
Track, record, and format expense reports for EVP ensuring a timely reimbursement process.
Work with HR team to ensure clear accuracy of travel expenses.
Serve as a point of contact and internal messenger for the COO and EVP while they are traveling.
Screen all calls for COO, responding accordingly and taking notes of incoming calls effectively.

Job Qualifications:

Excellent verbal and written communication skills.
Extreme attention to detail and ability to multitask.
Positive, proactive work ethic and approach.
Mature, responsible, and businesslike in demeanor.
Professional in approach and appearance.
Willingness to learn.
Good organizational skills & problem-solving abilities.
Proficient in Zoom, and all Microsoft office programs including Outlook & Teams.
0 – 3 years of administrative experience.

Administrative Assistant - Office (NYC)

Job Description