Project Manager

Job Description

• Participate in property operations team assessment of annual and 5-year capital plan
• Prepare preliminary project scope, budget and schedule
• Facilitate pre-qualification and selection process for consultants and contractors
• Review proposals and negotiate contracts for architectural and other consultants
• Report project status updates to Property team and Owner/client on a weekly basis
• Work with internal team and other stakeholders on coordination with governmental and agencies and community organizations to secure entitlements, permits and other required approvals
• Lead and participate in meetings, as required, to provide support team tasks relative to capital improvements
• Manage preparation of detailed project cost estimates, cash flow schedules and funding milestones
• Forecast and manage project costs and administer budget reports for project stakeholders, partners and lenders
• Lead coordination of core and shell/tenant improvement interface issues

• Lead or assist others in management of Tenant Improvements
• Review Lease and Work Letter to understand project scope, deliverables and schedule
• Facilitate with Project Coordinator and/or Property Manager all management and/or Landlord oversight of tenant improvements in assigned portfolio. Prepare and administer project scope letters and RFP’s for architects, consultants and contractors.
• Administer and document “Bid Walks”
• Assist in preparation of detailed project cost estimates
• Audit drawings and review through drawing development; monitor TI drawing progress through permit and construction
• Facilitate Landlord review and comment on Tenant design drawings to comply with Property standards and Tenant lease requirements
• Manage Landlord responsibilities and requirements as identified by the Tenant Lease
• Attend/document TI meeting.
• Review and track requests by Tenant for disbursement of T.I. allowance
• Perform final punch lists for TI projects; review, finalize and distribute (to property team) project close-out packages

• Conduct due diligence tasks for new projects/acquisitions
• Coordinate with Finance team to provide support during due diligence and negotiations with equity partners and lenders for project funding
• Manage preparation of detailed project cost estimates, cash flow schedules and funding milestones
• Forecast and manage project costs and administer budget reports for project stakeholders, partners and lenders
• Report project status updates to Owner/client/manager on a weekly basis

• Report weekly to supervisor as well as to property General Manager/Property Manager on tenant improvement status and construction progress
• Coordinate with Accounting team for loan draw documentation as needed
• Assist in the training of operations staff to assure that all aspects of the performance of the project is maximized and goals and objectives are achieved
• Understand Company’s policy manual and mission statement, participating as a staff member to support all the efforts to achieve organizational goals
• Coordinate weekly or bi-weekly updates with Property team
• Assist Accounting team with year-end accruals and reforecasts

• Excellent organizational and time management skills
• Effective business writing and verbal communication skills
• Proven history in the completion of construction projects related to commercial office renovation and/or tenant improvements.
• Ability to communicate with clients and vendors in a highly professional manner.
• Customer service oriented. 
• Resourceful            

• 7+ years full time experience with commercial properties and/or construction with an emphasis on project management
• Proficient in MS Office, MS Project
• Experience with AIA contracting desired, but not required
• Bachelor’s degree preferred