Executive Assistant
Company Confidential
Potomac, MD
•
Confidential
•
Full Time
•
Office
Multifamily
5+ to 7 years exp. • 4 Year College
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The posting has expired or been closed by the employer. Please do not contact the employer directly to apply — explore similar open roles below.
Job Description
The Executive Assistant is a trusted partner to the C-suite of a real estate investment firm, responsible for maximizing executive effectiveness. This role manages priorities, communications, and logistics while anticipating needs and proactively resolving issues. The EA supports executive decision-making, investor relations, and firm leadership by ensuring executives are prepared, informed, and focused on strategy and growth.
Core Responsibilities
Executive & Administrative Support
- Manage complex calendars across internal, investor, board, and external meetings, while prioritizing scheduling conflicts and protecting executives’ time.
- Prepare briefings, materials, and context for upcoming meetings
Travel Management
- Coordinate all aspects of domestic travel, including itineraries, accommodations, and logistics, while monitoring travel in real time and adjusting plans as needed.
- Manage multi-city trips, investor meetings, property tours, and conferences
- Ensure all materials and technology are prepared in advance
Communications & Stakeholder Management
- Triage inbound communications from investors, lenders, and senior stakeholders
- Draft and manage executive correspondence, talking points, and follow-ups
- Serve as liaison to ensure clear communication and execution
Board & Meeting Coordination
- Organize board meetings, annual meetings, and leadership offsite meetings
- Track action items, deadlines, and deliverables
Office & Corporate Operations
- Support day-to-day office operations, including workspace setup, supplies, and vendor coordination
- Manage office budget for supplies, snacks, and related expenses
- Maintain organized filing systems and SharePoint/document platforms
- Coordinate with property staff and internal teams to support office needs
- Manage and execute coordination of Corporate and Company events including quarterly employee events, lunch and learns and suggests other ideas to enrich culture and employee interaction
- Coordinate wellness initiatives and submit reimbursement to Eventure.
Confidential & Special Projects
- Handle sensitive information with discretion
- Support ad hoc projects, research, and internal initiatives
- Identify and implement process improvements
Qualifications
Experience & Education
- Bachelor’s degree preferred
- 5+ years supporting senior executives in real estate, private equity, finance, or similar environments
Skills & Competencies
- Exceptional organization and prioritization skills
- Strong judgment, discretion, and executive presence
- Excellent written and verbal communication
- Proficiency in Microsoft 365, AI tools, and scheduling platforms
- Ability to work independently and anticipate needs
Attributes
- Proactive, detail-oriented, and solutions-driven
- Calm under pressure and adaptable
- High integrity in a confidential, high-visibility role
Benefits
The organization’s commitment to professional standards has earned strong respect within the real estate industry. Employees are offered a comprehensive benefits package, and opportunities for professional growth, including:
- Three medical plans with HSA options
- Two dental plans
- Company-paid life and disability insurance
- 401(k)/Roth with company match
- Flexible Spending Accounts
Position Start: Immediate
Job Functions
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