Assistant Project Manager

Role and Responsibilities:

• Maintain direct accountability for developing and managing budgets across multiple projects. Coordinate with architects, consultants, and contractors. Monitor progress, review contracts, and approve payments.
• Prepare contracts, exhibits, work authorizations, change orders, closeout packages, and related documentation.
• Ensure accurate budget tracking and variance reporting for projects.
• Review and process contractor G702/G703 pay apps.
• File and save project documents on the shared drive using the company naming convention.
• Coordinate insurance certificates with vendors and staff as required by contract documents and corporate policies.
• Assist the Project Manager and Superintendent with the day-to-day administration of projects.
• Maintain and produce meeting minutes.
• Travel to project sites within the New York Metropolitan area.
• Provide additional administrative support to Project Managers and Superintendents for submittals and job closeout documentation.
• Follow up with vendors, subcontractors, and clients to ensure approval and return of all project documentation.
• Use the company’s accounting software to run project reports.
• Other duties as assigned.

Skills and Requirements:

• Candidates should have a minimum of three years of experience.
• Experience with a construction, architectural, or property management company, including major renovations and tenant improvement/interior work.
• Candidates must have experience with AIA G702/G703 forms.
• Candidates must work well in an active office environment.
• Candidates should possess a desire for professional growth and development and demonstrate the ability to take initiative.
• Knowledge of construction principles, techniques, and procedures.
• Proficient with Microsoft Excel and Word, as well as other construction-related software. Experience with Yardi and Textura is a plus.
• Ability to effectively present information in oral, written, and graphic form.
• Ability to communicate effectively with management, staff, and outside entities.
• Demonstrated skills in organizing and evaluating information and proactively finding solutions.
• Working knowledge of calendar and scheduling, document management, and document control.
• Bachelor’s degree in engineering, construction management, or architecture preferred, but not required.