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Vanbarton Group LLC

Property Manager

Full Time
Real Estate Field
  • Property Management
New York
Postal Code
United States

This job is no longer active.



The primary responsibility of this position is to manage day-to-day property operations and assist the Director of Operations along with the Asset Manager with overall operational oversight of 7 commercial properties totaling 450,000 SF including mixed use, retail and office located throughout Queens, Brooklyn and the Bronx.



  • Supervise and coordinate third-party vendors involved in servicing portfolio properties, including architects, engineers, consultants and contractors
  • Inspect properties on a regularly scheduled basis; prepare and distribute site inspection reports; and respond to any tenant or maintenance issues discovered during property inspections
  • Coordinate with the Director of Operations to create, recommend and implement preventive maintenance program for all properties
  • Ensure assets are in compliance with applicable local city laws and codes; notify Director of Operations and Legal Department of insurance claims and violations; coordinate with the Director of Operations to implement corrective measures and track violation compliance progress
  • Develop and oversee all phases of construction of a variety of capital improvement projects, which may include tenant space build-outs; replacements of roofs, parking lots, and MEP systems; as well as ground-up development of vacant land and pad sites
  • Track capital projects, budgets, progress and final payments as directed by the Asset Manager and Director of Operations
  • Prepare monthly and quarterly financial variance reports for each property in the portfolio
  • Create and maintain projections of annual operating and capital budgets for each property to be reviewed with the Asset Manager and Director of Operations
  • Coordinate and implement Tenant Relations Program
  • Ensure that vacancies are clean and free of debris; coordinate possession of premises from vacating tenants and utility account transfers; coordinate vacant space showings with Leasing Department
  • Review and understand lease terms and Landlord/Tenant obligations; prepare written correspondences to tenants
  • Obtain/process and file property information including lien releases, certificates of occupancy and warranties; maintain orderly and efficient contract and paperwork system throughout the department
  • Supervise office activities and personnel at assigned office location.


Prior Experience

  • 3+ plus years related commercial real estate property management experience required



  • Bachelor degree required and commercial real estate or facilities management certification (CPM, RPA, CCIM, CFM) preferred.



  • The position may require property site visits and the PM should have thorough understanding of NYC and outer-Borough travel via Subway.
  • Candidate must be well-versed in and have basic understanding of structural engineering and mechanical systems in order to properly oversee third-party providers
  • Computer skills in Microsoft Word and Excel
  • Excellent language and communication skills
  • Ability to work on multiple projects simultaneously with multiple personnel and multiple deadlines
  • Ability to work well under pressure and adhere to deadlines
  • Other duties as assigned




Job Function

Not specified


Job Sectors

  • Office
  • Retail


2+ to 5 years

This job is no longer active.

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