Facilities Manager (HOA)

Job Description

939 Coast Management Association

FACILITIES MANAGER JOB DESCRIPTION

CLASS TITLE:  Facilities Manager

REPORTS TO:  General Manager

DEPARTMENT: Maintenance

CLASSIFICATION: Full Time, Exempt

SUMMARY OF RESPONSIBILITIES:

The Facilities Manager is responsible for the proper operation of all high-rise common area equipment in running the building. The Facilities Manager will generate duties and assigns the workload for the Maintenance staff including the Delivery Bay Attendant, and assists in implementing the daily/weekly/monthly work projects ensuring that timelines are met. The Facilities Manager will interface with homeowners, residents, contractors, vendors and city workers to successfully maintain HOA assets and implement both short term and long term projects. In addition, the Facilities Manager may attend the monthly board meetings of the HOA and report the status of various projects underway and be responsive to inquiries from members of the Board. 

REQUIRED EXPERIENCE:

Minimum of two to five (2-5) years of process plant maintenance/operation experience or high rise residential/office building maintenance experience, including supervisory role(s). Alternately, a technical degree with a background in plant equipment design and operation/maintenance.

GENERAL DUTIES

Performs routine maintenance tasks to ensure all building components are functioning in optimum condition.

Develops and obtains quotes for facilities upgrades and repair projects and monitor the progress on the approved projects.

Provide direction, communication and training of the maintenance staff.

Assist in assuring compliance with all health, safety and fire code regulations.

Review homeowner remodel requests and perform weekly inspection of the Board approved remodels.

Assist in the development of the facilities department budget and the review and tracking of the facility department expenses.
Ability to use CAD a plus. 

ESSENTIAL SKILLS:

Equipment maintenance and trouble shooting

Staff management and training

Written and oral communication skills

Project Management (Schedule and Budgeting)

Computer Skills:  Microsoft Office applications (Word, Excel, Outlook), AutoCAD a plus

Ability to Delegate

Time Management

Diplomacy and Politeness

Organizational Skills

Professionalism

Problem Solving Skills

Working knowledge of and use of tools and equipment in:

High-Rise Building Mechanical Equipment (HVAC systems [closed-loop], chiller, cooling tower, air handlers, etc.)
                                      

MOTOR SKILLS:

Include but are not limited to repetitive bending, stooping, digging, reaching, pulling, lifting, twisting, climbing, standing, kneeling, squatting, hammering, driving, able to withstand heights.

EDUCATION/CERTIFICATES/TRAINING:

Building mechanical equipment training certificates

Valid Driver’s License

WORKING CONDITIONS:

Occasional work beyond the normal daily working hours may be required, particularly when emergencies arise. May occasionally be “on-call” after hours and on weekends.

The Association maintains a smoke-free environment in all areas of the property.

BENEFITS:

Health Insurance:  Eligibility for individual health insurance coverage begins on the 1^st of the month following 60 days from the start date of employment.  The Association will pay 65% of the insurance premium, you will pay 35% of the premium.

Vacation:  Upon three (3) continuous months of service, the eligibility to accrue vacation time begins.  The position includes two weeks of annual vacation. Employees are encouraged to take vacation days off during the year earned.  Earned vacation may accumulate up to a maximum of fifteen (15) days (120 hours).

Nine (9) days of accrued sick leave, six (6) paid holidays and one (1) additional floating holiday per calendar year is also offered but does not carry from year to year 

SALARY:

Commensurate with experience.