Assistant Property Manager

Synergy Investments is seeking an Assistant Property Manager for a portfolio of commercial office properties in downtown Boston. Qualified candidates must enjoy working in a fast-paced environment, be highly organized, and capable of multi-tasking and prioritizing duties.

Essential Job Responsibilities

· Maintain a high level of communication with tenants and vendors; provide prompt response to Tenant questions, including maintenance complaints, etc. and keep Property Manager informed of service issues.

· Assist with the monthly accounts receivable billing and collection processes

· Prepare vendor invoices for approval and processing; research and resolve outstanding vendor accounts payable issues.

· Coordinate regular service and project vendors to minimize tenant interruption and provide consistent, first class service.

· Prepare bid requests, vendor service agreements and miscellaneous tenant billings; coordinate timely submission of all documents for approval.

· Maintain standard lease and property files.

· Assist with the preparation of monthly financial reports, annual operating budgets, CAM and real estate tax reconciliation billings.

· Aid with the supervision of in-house maintenance staff and outside vendors; coordinate internal and external maintenance service projects.

· Manage certificate of insurance database for Tenants, Vendors, and others performing work on site and ensure that COIs are current and limits meet property requirements.

· Perform routine property inspections.

· Prepare reports for Property Managers.

Job Requirements

· Bachelor’s Degree or equivalent to appropriate 4-year college program

· 3-5 years’ experience in commercial property management

· Proven record of excellent customer service

· Strong verbal and written communication skills

· Familiarity with basic financial reports, accounts receivable, and accounts payable processes

· Proficiency in MS Office and Yardi. Familiarity with Building Engines a plus.