Lease Administrator

Job Description

POSITION TITLE:              Lease Administrator

REPORTS TO:                   Vice President, Director of Life Sciences Management

SUPPORT FOR:                PMs, APMs and Senior Lease Administrator

RESPONSIBLE FOR:        Accounts Payable, Accounts Receivable and Month-End Reconciliation

DUTIES AND RESPONSIBILITIES:

Weekly:

• Organize and code vendor invoices; coordinate review and approval by PM’s and distribution to Accounting for processing
• Mailing of checks to vendors
• Filing of check and vendor invoice backup – both online and physical files
• Assist in vendor inquiries

Monthly:

• Assist in review of property A/R and A/P in preparation of closing reports to Accounting
• Assist in preparation of monthly management fee invoices
• Assist in the review and confirmation of tenant charges report; approved by PM and sent to Accounting
• Assist in the preparation of tenant billing adjustments
• Assist in the review and prepare tenant statements; coordinating backup and distribution
• Checking bank balances for tenant deposits
• Research and apply cash receipt from tenants
• Abstract tenant leases and input lease information into accounting system
• Complete vendor set ups in accounting system
• Assist in compiling monthly financial reports

Education and Experience

• High school diploma required
• Some Accounting experience a plus
• Commercial property management experience a plus

Qualifications

• Advanced communication skills both oral and written
• Strong organizational skills and attention to detail
• Self-starter, able to manage multiple projects under pressure
• Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
• Ability to work independently
• Ability to occasionally work flexible hours which may exceed 8 hours per day or 40 hours per week
• Personable and friendly demeanor in person, on phone and in email
• Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
• Ability to gain proficient knowledge of other software programs as required

Benefits

We are pleased to offer comprehensive benefits including medical, dental and vision insurance, flexible spending accounts, company-paid life insurance, short and long-term disability as well as 401k plan with match.