Manhattan, NY
Salary Estimate: $0.00 - $75,000.00
Employment Type: Full Time
Work Place: Office
Experience Required: 1+ to 2 years
Education Required: N/A
Job Description
KSR is seeking a highly organized, emotionally resilient, and proactive Executive Assistant to support the President and other key team members. This is a fast-paced, high-responsibility role that requires exceptional coordination, communication, and follow-through. The ideal candidate is confident, unshakable under pressure, and thrives in a professional, deadline-driven environment.
Key Responsibilities:
Email & Communication Management
- Monitor and prioritize incoming emails
- Draft, proofread, and send professional correspondence
- Serve as a communication gatekeeper
Meeting Preparation & Follow-Up
- Prepare agendas, presentations, and briefing materials
- Take clear, concise meeting minutes and distribute them
- Follow up on action items to ensure completion
Administrative & Office Support
- Maintain both digital and paper filing systems
- Order office supplies and liaise with vendors
- Track expenses, manage budgets, and handle reimbursements
Project Coordination
- Assist in tracking progress on internal initiatives and special projects
- Coordinate with other departments and external partners
- Conduct light research and prepare summaries when needed
Travel & Logistics
- Book travel arrangements including flights, hotels, and car services
- Create detailed travel itineraries and manage changes quickly
- Plan internal events, off-site meetings, and client-facing activities
Confidentiality & Discretion
- Handle sensitive business, HR, and financial information with the utmost professionalism
- Assist with confidential matters such as payroll, bonuses, and contracts
Requirements:
- Proficiency in Microsoft Excel, Outlook, Word, and Google Docs
- Strong attention to detail and time management
- Emotionally grounded and able to maintain professionalism under pressure
- Excellent communication skills—both written and verbal
- Ability to juggle multiple tasks and prioritize effectively
- Experience supporting senior leadership a plus
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