Benefits

Job Description

Join Our Team as a Senior Commercial Documentation Manager!

As the Sr. Commercial Documentation Manager, you will be a skilled legal documentation professional who ensures our Commercial Leasing & Property Management documentation processes run effectively, efficiently, and timely. You'll take ownership of the legal documentation lifecycle from drafting through execution of leases and property-related legal documents, including partnering with the Leasing Documentation Specialists to ensure accurate and consistent results.

What You'll Do:

Leadership of Lease Documentation & Administration: Oversee the preparation, coordination, negotiation, and distribution of commercial lease documents and related agreements to support successful transactions and annual leasing goals. Partner with Commercial Leasing Managers and Documentation Specialists to ensure all documentation is accurate, compliant, completed on time, and aligned with approved legal parameters and company risk standards.

Oversight of Property Management Documentation: Manage the coordination and execution of legal documentation for the Commercial Property Management team, including tenant notices, vendor contracts, asbestos tracking, and property-related records. Ensure correct forms are used and all documentation is organized, approved, and maintained to support efficient property operations.

Process Improvement: Evaluate and implement tools, systems, and process improvements that streamline documentation workflows and automate departmental forms. Manage electronic document retention and support system training, troubleshooting, and enhancements to achieve effective and efficient processes and delivery.

Team Leadership & Support: Train, develop, and support Leasing Documentation Specialists while overseeing documentation tracking and reporting processes. Build strong partnerships across Commercial Leasing, Property Management, and internal teams to ensure timely, accurate documentation and a high-quality internal and external customer experience.

What You’ll Bring:

8 + years of experience in commercial leasing administration, preparation, and documentation. Ability to recommend solutions based on knowledge of both legal and commercial leasing contract structures.
3-5 years of experience in a managerial or leadership role required.
Bachelor's Degree required, Paralegal Certificate strongly preferred.
A proactive, collaborative approach to problem-solving and teamwork.
Ability to exercise independent judgment while maintaining alignment with Company values, goals, and objectives.
Exceptional communication, organization, and multitasking abilities.
Passion for leading and motivating individuals and groups toward accomplishment of goals and department success.

Why You’ll Love Working at Fenton:

3 weeks of paid vacation, 11 paid holidays, and 40 hours of sick leave
Medical, dental, and vision coverage
401(k) with company match and profit sharing
Education reimbursement and sponsored training programs
Additional Perks: Padres Tickets, San Diego FC Tickets, Onsite Gym and Apartment Housing Discount - 15% - 20%

Our Compensation Philosophy:
The total compensation for this position is $125,000 - $154,000 (inclusive of base + bonus). The base pay offered may vary depending on the job-related knowledge, skills, and experience of the candidate. Fenton’s goal is to ensure performance-based compensation that is motivating and competitive – and we adopt a pay-for-performance approach.

Who We Are
H.G. Fenton Company is a family-owned real estate company that’s been rooted in San Diego for more than 100 years. Our purpose is to create opportunities for people to live well, and for businesses to succeed. Through our values-driven culture, we empower employees to make decisions, innovate, grow, and thrive- ensuring our continued success for the next 100 years and beyond.

Equal Opportunity Employer
H.G. Fenton is an Equal Employment Opportunity employer and is committed to an inclusive and respectful workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law. If you require assistance or accommodation during the application process, please reach out to recruiting@hgfenton.com.

Leasing

Legal

Operations

Administration

Risk Management

Property Management

Asset Management

Corporate Services

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