Assistant Property Manager

Synergy Investments is seeking an Assistant Property Manager for a portfolio of commercial office properties in downtown Boston. Qualified candidates must enjoy working in a fast-paced environment, be highly organized, and capable of multi-tasking and prioritizing duties.

Essential Job Responsibilities

Maintain a high level of communication with tenants and vendors; provide prompt response to Tenant questions, including maintenance complaints, etc. and keep Property Manager informed of service issues.

Assist with the monthly accounts receivable billing and collection processes

Prepare vendor invoices for approval and processing; research and resolve outstanding vendor accounts payable issues.

Coordinate regular service and project vendors to minimize tenant interruption and provide consistent, first class service.

Prepare bid requests, vendor service agreements and miscellaneous tenant billings; coordinate timely submission of all documents for approval.

Maintain standard lease and property files.

Assist with the preparation of monthly financial reports, annual operating budgets, CAM and real estate tax reconciliation billings.

Aid with the supervision of in-house maintenance staff and outside vendors; coordinate internal and external maintenance service projects.

Manage certificate of insurance database for Tenants, Vendors, and others performing work on site and ensure that COIs are current and limits meet property requirements.

Perform routine property inspections.

Prepare reports for Property Managers.

Job Requirements

Bachelor s Degree or equivalent to appropriate 4-year college program

1-3 years experience in commercial property management

Proven record of excellent customer service

Strong verbal and written communication skills

Familiarity with basic financial reports, accounts receivable, and accounts payable processes

Proficiency in MS Office and Yardi. Familiarity with Building Engines a plus.

We offer competitive salary and benefits, including medical, dental, life, STD & LTD insurance, and 401(k) plan with company match.