Description
Our client, a well known residential, commercial and retail property business for over 50 years is looking to fill the following role of DC COORDINATOR – OFFICE LEASING & COLLECTIONS
ESSENTIAL DUTIES AND RESPONSIBILITIES:
LEASING
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Responsible for commercial lease administrative duties (e.g. abstraction of new leases and amendments, enter them in MRI, confirm charges such as rent, rent-step ups, water/sewer/condenser water charges, security deposit, etc.).
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Audit Tenant files on regular basis for lease compliance, coordinate tenant move in/move out, obtain necessary documents such as Lease Commencement/Rent Commencement Date Certificates,
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Maintain and update notice provision spreadsheet.
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Coordinate and arrange the collection of Certificate of Insurance (COI’s) from commercial tenants.
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Track gross sales for retail and parking clients, distribute report quarterly.
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Prepare monthly garage audits for parking clients.
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Reconcile guard hours invoices.
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Prepare Tenant Reimbursement (TI) packages for payment, confirm packages are correct according to the leases, maintain TI tracking spreadsheet.
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Prepare new legal forms for Landlord Tenants matters and approve invoices in Serengeti (as needed).
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Process leasing invoices and maintain contract payments (commissions, architect fees, consulting services, renovations, building improvements).
COLLECTIONS
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Monitor collections, past due accounts.
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Prepare and distribute monthly arrears report.
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Calculate late fees.
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Research and resolve disputed account issues with Tenants
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Prepare monthly Tenant bill backs spreadsheet (electric, water and tenant work orders etc.).
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Prepare default letters and discrepancy letters, as needed.
OFFICE ADMINISTRATION
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Angus System – Create Id’s for Angus Users, set up usernames and passwords.
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Assign Tenant requests from Angus to appropriate Engineers/Property Manager.
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Datawatch Card – issue/activate/deactive Datawatch cards for Tenants.
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Process request from Tenant for scheduling of the Conference rooms, email Datawatch, Kastle to unlock the conference rooms (1090,2121 1156, 1620, & 1101).
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Update and maintain Tenants EIN spreadsheet.
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Prepare preapprovals for Property Managers.
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Maintain and update schedule for capital projects.
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Order suite signage and directory strips, as needed.
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Prepare vendor termination notices, as needed.
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Tenant Portal – Help Tenants setup their accounts, update and monitor the portal.
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Maintain hard copy & electronic files– including filing, scanning, creating new files.
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Help with yearly Budget inputs.
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Work on special projects directed by Property Managers.
REQUIREMENTS:
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Bachelor’s degree in real estate, finance, or related field of study
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Detail oriented
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Efficient with time management
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Efficient with multitasking
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Excellent customer service skills
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Desire to learn
COMPUTER SOFTWARE PROFICIENCY:
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Microsoft Office (including Word, Excel, etc.)
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Adobe Acrobat
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Knowledge of MRI, is a plus but is not required
Job Sectors
Experience
Not Specified
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